Chief of Staff - Grid Technologies

Siemens Energy, Inc.; Poznań; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Fantastic package

Job summary

Siemens Energy, Inc. in Poznań is seeking an Executive Assistant to the Head of Grid Technologies Services, Europe & Africa, to support complex calendars across European and African time zones and coordinate leadership sessions and meetings.

You will organise international travel, prepare briefs and agendas, and help create presentations and stakeholder materials, ensuring timely follow-up across multiple countries and teams.

Qualifications

• Exceptional organisational and multitasking ability.
• Strong written and verbal communication in English.
• High proficiency with Microsoft 365 (Teams, PowerPoint, Excel, Outlook, SharePoint).
• Strong stakeholder management skills — confident, proactive, and adaptable.
• Excellent attention to detail and follow-through.

Responsibilities

• Manage complex calendars across European and African time zones.
• Coordinate internal and external meetings, leadership sessions, and customer visits.
• Organise international travel, itineraries, visas, logistics, and expenses.
• Prepare briefs, pre-reads agendas, and leadership documentation; ensure follow-up on actions.
• Support creation of high-quality presentations and meeting materials; track actions and deadlines.

Skills

Executive Support

Multitasking

English Proficiency

Stakeholder Management

MS 365 Proficiency

Tools

Teams

PowerPoint

Excel

Outlook

SharePoint

Job description

A Snapshot of Your Day

You’ll work in a fast-paced, multicultural, and geographically diverse business environment, providing high-level executive support to the Head of Grid Technologies Services, Europe & Africa, and the Regional Finance Head.

A Snapshot of Your Day

Your day will involve managing complex calendars across European and African time zones, coordinating internal and external meetings, leadership sessions, business reviews, workshops, and customer visits. You’ll organise international travel, including itineraries, visa processes, logistics, and expenses. You’ll prepare briefs, pre-reads agendas, and leadership documentation, ensuring clear follow-up on actions. You’ll also support the preparation of high-quality presentations, communication packages, and meeting materials, while tracking action plans, deadlines, and progress to help drive timely execution across multiple countries and functional teams. Your aim to professionally develop in to a Chief of Staff role, fully supported by your leaders, is on track.

How You’ll Make An Impact

By enabling senior leaders to operate effectively across regions, functions, and cultures, you’ll play a critical role in maintaining clarity, alignment, and momentum within the organisation. Your impact will include:

• Supporting operational and strategic coordination across European and African teams
• Ensuring structured communication and prioritisation within a matrixed organisation
• Acting as a trusted liaison between leadership, teams, and key stakeholders
• Drafting communications, meeting summaries, and stakeholder updates
• Helping maintain leadership rhythm, governance frameworks, and organisation planning

As part of a clearly defined development pathway toward a future Chief of Staff role, your responsibilities will expand based on readiness and performance. This includes supporting strategic initiatives, operational improvements, and cross-regional programmes; contributing to the preparation of business insights, dashboards, and reports (in collaboration with Finance and other functions); and gradually representing leaders in selected forums, meetings, and working groups.

What You Bring

You bring experience in Executive Assistance, Business Support, Team Coordination, or similar roles, along with the motivation and adaptability needed to thrive in a complex, fast-moving environment. You’ll be comfortable supporting senior leaders in a multinational context, working across multiple cultures, countries, and time zones, and handling confidential and sensitive information with discretion and professionalism.

Essential qualifications and skills include

• Exceptional organisational and multitasking ability
• Strong written and verbal communication skills in English (additional languages beneficial)
• High proficiency with Microsoft 365 (Teams, PowerPoint, Excel, Outlook, SharePoint)
• Strong stakeholder management skills — confident, proactive, and adaptable
• Excellent attention to detail and follow-through

Personal attributes that will set you apart

• Ambitious, curious, and motivated to grow into broader responsibilities
• Independent yet collaborative, able to connect across teams and cultures
• Calm under pressure and comfortable navigating ambiguity
• Structured, reliable, solution-oriented, and professional
• Positive, culturally aware presence

About The Team

Our Grid Technologies division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• Fantastic package and benefits

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