Business Travel and Administrative Specialist

Airbus; Łódź; On-site; PLN 30,000 - 120,000; Full time

Job summary

A leading international aerospace company in Łódź seeks a Business Travel and Administrative Specialist. The role involves coordinating travel plans, managing expenses, and collaborating with HR and Finance. Applicants should have a University Degree in Finance, excellent organizational skills, and a strong command of English and Polish. This position offers stable employment with a competitive salary, flexible hours, and a supportive work environment.

Benefits

Private medical coverage

Sport card

Life insurance

Flexible working hours

Access to training and development

Qualifications

• Experience in a similar position is welcome.
• Ability to plan and coordinate complex travel arrangements.
• Experience in working in international companies is an advantage.

Responsibilities

• Arrange flights and car rentals for business travel.
• Track expenses and prepare reports on travel.
• Collaborate with HR and Finance to verify records.

Skills

Travel arrangements

MS Office proficiency

Organizational skills

Customer-focused mentality

Problem-solving abilities

Attention to detail

Bilingual in English and Polish

Education

University Degree in Finance

Tools

SAP

Job description

Business Travel and Administrative Specialist page is loaded## Business Travel and Administrative Specialistlocations: Lodztime type: Full timeposted on: Posted Todayjob requisition id: JR10363387****Job Description:******Business Travel and Administrative Specialist****Tasks, role & responsibilities:*** Business travel arrangements – Arranging flights and car rentals* Settlement of employee business travel expenses in accordance with company policy* Tracking business travel, analyzing expenses and preparing reports* Collaborating with the HR department to verify employee work time and collaborating with the finance department to verify cost compliance* Verifying the accuracy of accounting documents related to business travel* Communicating with employees to clarify any discrepancies* Ensuring the continuity of the business travel settlement process and ensuring timely completion* Improving the company's business travel organization and settlement process* Other administration work**Required qualifications:*** Experience in a similar position is welcome* Excellent ability to plan and coordinate complex travel arrangements and itineraries* Holds a University Degree in Finance or has equivalent experience* Is proficient in MS Office, especially Excel; SAP experience would be beneficial* Experience in working in international companies will be an additional advantage* Ability to handle unexpected issues and make quick decisions, especially in different time zones* Possesses good organizational skills, is attentive to detail and accuracy* Is customer-focused, and brings a high work ethic to everything they do* Very good command of English and Polish language**We offer:*** Stable employment based on a full-time job contract* International working environment in the dynamic company* Access to the latest knowledge and technologies enabling professional development* Training and development possibilities* Participating in international projects and international trips* Competitive salary dependent on experience and qualifications* Flexible working hours, home office* Private medical coverage for you and your family* Sport card* Life insurance for you and your family* Co-funding for mealsThis job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.********Company:********Airbus Helicopters Polska Sp. z o.o.**Employment Type:**Permanent-------**Experience Level:**Professional**Job Family:**Administration / Documentation By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail] Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.