Business Support Partner EMEA

Boston Scientific Gruppe; Warszawa; Hybrid; PLN 180,000 - 240,000; Full time

Job summary

A leading medical technology company in Warsaw is seeking a proactive Business Support Partner to support their EMEA Marketing team. This role involves coordinating international events, managing budgets, and ensuring compliance with internal policies. Ideal candidates will have 1-3 years of experience, excellent organizational skills, and fluency in English. The company offers a hybrid work model, professional development opportunities, and various employee benefits.

Benefits

Hybrid work model

Access to professional development programs

Multisport card

Language courses

Life insurance

Employee Stock Purchase Plan (ESPP)

Qualifications

• 1-3 years of experience in a service/support role.
• Fluency in English is a must.
• Experience in meetings organization in a medical device company is a plus.

Responsibilities

• Coordinate internal document flow for HCP interactions.
• Organize medical events like webinars and sales meetings.
• Manage budgets and invoice processing.

Skills

Organizational skills

Attention to detail

Communication skills

Proactive mindset

Cross-functional collaboration

Tools

Microsoft Office

Digital tools

Job description

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges.

We are looking for a proactive, highly organized, and detail-oriented professional to join our Business Support Central team as a Business Support Partner. In this role, you will provide essential support to the EMEA Marketing team, helping drive the success of high-impact projects and international events.

As a key partner to our EMEA Sales & Marketing organization, you will play a pivotal role in coordinating international congresses and meetings, ensuring compliance, overseeing budgets, and supporting a variety of marketing activities.

Key Responsibilities:

• Coordinating and administering internal documents flow required in case of HCP interactions according to compliance requirements
• Ensure compliance with internal policies, HCP contractual obligations, and local legal requirements depending on the country in the EMEA region
• Meetings coordination: support in the organization of medical events such as webinars, advisory boards and sales meetings
• Booking flights, hotels and restaurants, handling registrations, maintaining a regular exchange with participants to keep them informed
• Partner with commercial colleagues, congress organizers and/or external agencies to understand the required actions for specific events
• Support to spend and budget tracking of the supported business team
• Procurement: responsible for ordering products or services for third-party entities as needed, PO processing
• Invoice Handling: invoice processing, including payments follow-up and monitoring invoice status to ensure timely payments
• Management of marketing materials stored in an external warehouse
• Reference contact person for EMEA Sales & Mkt teams and international customers
• As part of a Business Support team, provide support and collaborate with Business Support members when needed
• Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner

Our Requirements:

• 1-3 years of experience in similar role in service/ support-oriented role
• Experience in meetings organization in a medical device company will be a plus
• Proactive and service-oriented mindset with the ability to work independently
• Experience in cross-functional collaboration and stakeholder management
• Very good organizational and task prioritization skills
• High attention to detail and keen to learn new skills
• Able to work independently and be part of the team
• Experience working in a multinational or cross-cultural environment is an asset
• Advanced level in use of Microsoft Office
• Digital tools knowledge will be valued
• Excellent verbal and written communication skills, including fluency in English is a must

We Offer:

• Hybrid work model with flexibility
• Work in an international, dynamic, and innovative environment
• Access to cutting-edge tools and professional development programs
• Career growth opportunities with mentoring, coaching, and global exposure
• Multisport card / Culture card
• Lunch card
• Life insurance
• Language courses
• Employee Assistance Program
• Employee Stock Purchase Plan (ESPP)
• Internal events & charity initiatives

Boston Scientific is an Equal Opportunity Employer and welcomes applications from diverse candidates.