Business Assistant - Project Manager

Adrian Magnus; Poland; Hybrid; PLN 61,000 - 79,000; Full time

Job summary

A dynamic company in international business seeks a Business Assistant - Project Manager to support operations in marketing and project management. The ideal candidate has a Bachelor's degree, at least 3 years of experience in international projects, and fluency in English. This hybrid role offers flexible work arrangements and the opportunity to work on high-impact international projects.

Benefits

Monthly compensation of $1,400-$1,800 USD

Performance bonuses

Flexible remote work

Professional growth opportunities

Qualifications

• Minimum 3 years proven experience as Business Assistant in international projects.
• Proven Project Management experience with successful project delivery.
• Current residence in Ukraine, Serbia, Montenegro, Poland, Latvia, Lithuania, Romania, or Bulgaria.

Responsibilities

• Provide day-to-day executive support to senior management.
• Plan, coordinate, and monitor marketing, sales, exhibition, and distribution projects.
• Track and follow up on management's tasks and deadlines.

Skills

Organization skills

Problem-solving mindset

Interpersonal skills

Fluent English

Education

Bachelor's degree in Business Administration, Marketing, Management, or related field

Tools

MS Office Suite

Google Workspace

Project Management software (e.g., Asana, Trello, Monday)

Job description

16800,00USD/rok – 21600,00USD/rok

About the Role

We are seeking a highly organized, proactive, and detail-oriented professional to join our team as Business Assistant - Project Manager. This is a hybrid role combining executive/business assistance and project management, supporting our operations in marketing, sales, exhibitions, and international distribution.

You will work directly with senior management, coordinating multiple ongoing projects, ensuring deadlines are met, and providing operational and administrative support across departments. The role requires exceptional organizational skills, ability to work under pressure, and proven success in international project environments.

Key Responsibilities

Business Assistance

• Provide day-to-day executive support to senior management, including scheduling, travel arrangements, expense tracking, and correspondence
• Prepare and maintain business documentation: contracts, presentations, reports, and internal communications
• Act as a liaison between management, departments, and external partners
• Conduct research and market analysis to support decision-making
• Track and follow up on management\'s tasks and deadlines to ensure completion

Project Management

• Plan, coordinate, and monitor marketing, sales, exhibition, and distribution projects from concept to completion
• Create and manage project timelines, budgets, and task lists using modern PM tools (e.g., Asana, Trello, Monday)
• Coordinate with internal teams, suppliers, and partners to ensure timely deliverables
• Monitor project KPIs and prepare status updates for management
• Support logistics and operations for trade shows, product launches, and B2B events

Requirements

Mandatory

• Bachelor\'s degree (Business Administration, Marketing, Management, or related field)
• Minimum 3 years proven experience as Business Assistant in international projects
• Proven Project Management experience with successful project delivery
• Fluent English (C1 or higher) - both written and spoken
• Strong computer skills: MS Office Suite, Google Workspace, PM software
• Excellent organizational skills, extreme attention to detail, and ability to multitask
• Proactive, independent, and able to anticipate needs without constant supervision
• Current residence in Ukraine, Serbia, Montenegro, Poland, Latvia, Lithuania, Romania, or Bulgaria

Preferred

• Russian language fluency - a strong advantage
• Experience in marketing, sales operations, or event coordination
• Understanding of international trade/distribution processes

Soft Skills

• Strong communication and interpersonal skills
• Problem-solving mindset with the ability to work under pressure
• Professional discretion and confidentiality
• Adaptability to shifting priorities and changing deadlines

Benefits

• Professional Services Agreement (contractor position)
• Monthly compensation of $1,400-$1,800 USD + performance bonuses
• Opportunity to work on high-impact international projects in premium product markets
• Flexible remote work with occasional travel to events and exhibitions
• Professional growth and development opportunities