Administrative Specialist

DSV - Global Transport and Logistics; Warszawa; On-site; PLN 60,000 - 100,000; Full time

Job summary

Dynamiczna firma poszukuje zorganizowanego i proaktywnego specjalisty administracyjnego do wsparcia biura PMO. W tej kluczowej roli będziesz odpowiedzialny za kompleksowe wsparcie administracyjne, zarządzanie dokumentacją projektową oraz przygotowywanie raportów i prezentacji. Dołącz do zespołu, który dąży do doskonałości w branży transportu i logistyki, wspierając innowacyjne projekty i kulturę współpracy. Oferujemy atrakcyjne warunki pracy w nowoczesnym biurze oraz programy rozwoju zawodowego, które pomogą Ci osiągnąć Twój potencjał.

Benefits

Prywatna opieka medyczna

Program onboardingu

Kultura pracy w stylu skandynawskim

Ergonomiczne biuro

Program szkoleń wewnętrznych

Grupy sportowe

Parking dla rowerów

Prezent na wakacje

Qualifications

• Biegłość w języku angielskim na poziomie B2+.
• Doświadczenie w administracji lub zarządzaniu projektami.

Responsibilities

• Wsparcie administracyjne dla PMO i projektów.
• Zarządzanie dokumentacją projektową oraz raportami.
• Organizacja szkoleń i sesji dzielenia się wiedzą.

Skills

Zarządzanie projektami

Obsługa klienta

Umiejętności organizacyjne

Rozwiązywanie problemów

Komunikacja w języku angielskim

Education

Doświadczenie w administracji lub zarządzaniu projektami

Tools

MS Office (PowerPoint, Excel, Outlook)

MS Teams

MS SharePoint

Job description

Job Req Number: 89146
Time Type: Full Time

PLEASE REMEMBER TO CLICK "APPLY" BUTTON AFTER SAVING YOUR PROFILE TO COMPLETE YOUR APPLICATION PROCESS.

Are you an organized, proactive, and detail-oriented professional with a knack for keeping things running smoothly? The Group PMO is looking for a dynamic Administrative Specialist to join our Project Support Office team! In this pivotal role, you'll be at the heart of our international operations, ensuring seamless coordination, supporting key projects, and empowering teams to deliver their best.

Your responsibilities:

1. Comprehensive administrative support for Group PMO and individual projects.
2. Roadmap and portfolio management.
3. Updating and managing templates, processes, methods, standards, SOP’s and e-learnings.
4. Administration of central sites, project communities, and resources (e.g., SharePoint).
5. Management and verification of project documentation.
6. Ensuring adherence to Project Management governance and methodologies.
7. Preparation of complex reports and presentations.
8. Assistance with strategic assignments for PMO initiatives.
9. Conducting onboarding, training, and knowledge-sharing sessions.

Our requirements:

1. English language proficiency at least B2+ level – excellent/fluent in both written and spoken communication.
2. Proven experience in customer service, administration, project support/management or business analysis.
3. Practical knowledge of MS Office (PowerPoint, Excel, Outlook) and Teams.
4. Excellent organizational and administrative skills.
5. Attention to detail, problem-solving abilities, proactivity, and a willingness to challenge the status quo.
6. Knowledge of project management methodologies (PRINCE2/Agile) and familiarity with MS SharePoint is a significant advantage.

What we offer:

• Employment contract
• Private medical care
• Comprehensive onboarding program
• Buddy
• Work-life Harmony
• Modern eco-office
• Comfortable ergonomic office
• Scandinavian work culture
• Internal training catalogue
• Culture of feedback
• Internal transition program
• Holiday gifts
• Sport groups
• Bike parking

DSV – Global transport and logistics

DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You’ll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature’s terms.

We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we’ll support you and your need to achieve your potential and forward your career.

Visit dsv.com and follow us on LinkedIn, Facebook and Twitter.