Administrative & Marketing Virtual Assistant

Zohorecruit; Polska; Hybrid; PLN 84,000 - 155,000; Part time

Job summary

Lee is seeking a proactive Administrative & Marketing Virtual Assistant to relaunch and manage his newsletter, assist with light outreach, and provide flexible admin support for coaching and speaking engagements.

The role focuses on organization, content repurposing, and social media coordination, with potential for expanded responsibilities as the business grows. Part-time and suitable for remote collaboration in the UK time zone.

Qualifications

• Excellent written and spoken English.
• Strong administrative experience.
• Excellent attention to detail.
• Ability to prioritise work.
• Self-motivated and proactive.
• Comfortable working independently.
• Professional, friendly communication skills.
• OK with UK/GMT overlap hours.

Responsibilities

• Relaunch and manage the newsletter; organize subscriber list (~800 contacts).
• Repurpose content and format newsletters; schedule and send editions.
• Perform light outreach to existing contacts and track responses.
• Provide general administrative support (appointments, documents, research).
• Support social media scheduling; create basic Canva graphics if needed.
• Handle CRM updates and maintain documentation as role evolves.

Skills

English proficiency

Administrative experience

Attention to detail

Prioritisation

Self-motivation

Independent work

Professional communication

UK/GMT hours overlap

Tools

Createsend

Zoho Email

Google Workspace

Canva

Google Drive

Tidycal

Zoom

CRM systems

Job description

Administrative & Marketing Virtual Assistant

Administrative & Marketing Virtual Assistant

Business: Professional Speaker | Presentation Trainer | Executive Coach

Location: United Kingdom

Position: Administrative & Marketing Virtual Assistant

Role Overview

Is seeking a proactive, highly organized, and personable Virtual Assistant to provide administrative and light marketing support for his speaking, coaching, and training business.

The role is primarily administrative, with an initial focus on relaunching his newsletter before expanding into contact outreach, social media support, and ongoing business administration.

This is not a highly technical or video production role. Instead, Lee is looking for someone who is dependable, communicates exceptionally well in English, takes initiative, and can work independently with minimal supervision.

Primary Responsibilities

Newsletter Management (Initial Priority)

The first major project will be reviving Lee's newsletter.

Responsibilities include:

• Organise and maintain subscriber database (approximately 800 contacts)
  
• Repurpose existing content, transcripts, and previous materials into newsletter content
  
• Format newsletters professionally
  
• Schedule and send newsletters
  
• Maintain mailing lists
  
• Monitor newsletter performance
  
• Suggest improvements for future editions
  

Support client relationship building through light outreach.

Tasks include:

• Send emails to existing contacts in manageable batches
  
• Follow up with prospects when requested
  
• Track responses
  
• Keep outreach records updated
  

Administrative Support

Responsibilities may include:

• Appointment coordination
  
• Document organisation
  
• Research support as required
  

Social Media Support

Responsibilities include:

• Schedule content using a scheduler which Lee has
  
• Create simple graphics using Canva if needed
  
• Monitor comments/messages where appropriate
  

Note: LinkedIn content will probably remain under Lee's management. The VA will support other social platforms as needed.

Secondary Responsibilities

As the role develops, responsibilities may expand to include:

• CRM updates
  
• Research projects for new work, lots of web searches
  
• Event administration
  
• Workshop support
  
• New client assistance
  
• Process documentation
  

Required Skills

• Excellent written and spoken English
  
• Strong administrative experience
  
• Excellent attention to detail
  
• Ability to prioritise work
  
• Self-motivated
  
• Resourceful
  
• Comfortable working independently
  
• Professional, friendly communication skills
  
• Able to work some UK/GMT hours, or with strong overlap into the GMT working day - not 100% needed though
  

Preferred Experience

Experience supporting one or more of the following:

• Coaches
  
• Trainers
  
• Consultants
  
• Professional speakers
  
• Small business owners
  
• Executive coaching businesses
  

Preferred Tools

Experience with some of the following is desirable:

• Createsend (Campaign Monitor) — primary email platform
  
• Zoho Email — used occasionally for larger mailouts, kept separate to protect sender reputation on Createsend
  
• Google Workspace
  
• Apple Pages and Microsoft Office
  
• Google Drive
  
• Calendly type app – Tidycal
  
• Zoom
  
• Social media scheduling tools
  
• Basic CRM systems (preferred but not essential)
  

Personal Attributes

Lee is looking for someone who is:

• Friendly
  
• Professional
  
• Positive
  
• Curious
  
• Trustworthy
  
• Highly organised
  
• Proactive
  
• Reliable
  
• Able to solve problems independently
  
• Comfortable making decisions without constant direction
  

Nice-to-Have Skills

• Copy editing
  
• Proofreading
  
• Basic graphic design
  
• Research
  
• Content repurposing
  

Confidentiality

The VA will have access to contact data and inbox systems. A confidentiality agreement forms part of the working contract.

Success Measures

The successful VA will:

• Successfully relaunch the newsletter
  
• Maintain consistent communication with Lee's contact list
  
• Reduce Lee's administrative workload
  
• Deliver work with minimal supervision
  
• Help improve business efficiency
  
• Become a trusted long-term support partner
  
• Administrative support over technical skills
  

Wants Someone Who

• Uses initiative
  
• Requires minimal supervision
  
• Is friendly and professional
  
• Can communicate confidently with clients
  
• Works UK/GMT hours or close to it
  

Does NOT Need

• Complex graphic design
  
• Advanced technical or automation expertise
  

Future Growth

Lee expects the role to evolve over time. Once the administrative foundation is established, additional responsibilities may be delegated based on business needs.

Employment Type: Part-Time (with potential to grow)