Administration Specialist M/F (Seppic Poland)

Air Liquide; Województwo mazowieckie; On-site; PLN 61,000 - 100,000; Full time

Benefits offered by this job

LuxMed private medical care

Attractive bonus

3 extra vacation days

Job summary

Air Liquide is seeking a Sales Administrator for Seppic Poland, based in Warsaw, to support sales and business development. You will manage customer data, process orders, and handle inquiries while coordinating with quality, regulatory, and finance teams.

The role emphasizes proactive administration, customer service, and cross-functional collaboration. The ideal candidate offers higher secondary education in management/ commercial fields, strong Polish and English (B2) skills, and a proactive,

Qualifications

• Higher secondary education in Management Assistant, Commercial, Manager, SAM, MCO.
• Fluent Polish and proficient English (min. B2), spoken and written.
• Independence, curiosity, creativity and strong teamwork.

Responsibilities

• Provide administrative and commercial support to sales and business development managers and customers.
• Update prospects/customers in Salesforce and handle orders from entry to delivery.
• Process inquiries/complaints and coordinate quality or regulatory requests.
• Prepare meetings, materials, quotes and commercial documents.
• Follow up with customers on payments and liaise with accounting and supply chain.

Skills

Independence

Curiosity

Creativity

Interpersonal skills

Communication skills

Team spirit

Prioritization

Multitasking

Polish (written and spoken)

English (B2)

Education

Higher secondary education

Management Assistant/Commercial/Manager/SAM/MCO

Tools

Google Docs

Job description

Air Liquide started its operations in Poland in 1995 and currently has more than 420 employees. Since then, we have become a key manufacturer and distributor of industrial, food, specialty and medical gases, steadily increasing our share of the Polish marketHow will you CONTRIBUTE and GROW?Seppic has maintained a presence in the Polish market for over 20 years. Our Warsaw office, hosted by Air Liquide in the city center, is responsible for promoting Seppic ingredients locally. The Polish dietary supplements market is dynamic and offers strong growth potential, particularly with Seppic's targeted ingredient portfolio for beauty from within, vitality and well being.We are currently seeking a candidate for the position of Sales Administrator at Seppic Poland. Reporting to the Germany and Eastern Europe Zone Director and based in Warsaw, you participate in the commercial activities of the Polish markets for Seppic.Role: Provide effective administrative and commercial support to the sales and business development managers and customers in order to to support the development of ingredients to the different Polish market. Seppic professionalism and customer orientation is recognised by all the customers.Key responsibilities:Update the prospect and customer database (contacts, opportunities, etc.) in SalesforceEnter customer orders into the information systemProcessing and follow-up of customer orders, from order entry to customer delivery (in our internal system)Process customer inquiries and complaints, and monitor their resolutionCoordinate Quality or Regulatory requests.Enter and process \"financial\" and \"product quality\" disputes via complaint forms as well as the resulting \"credit notes\".Participate in commercial prospecting: mailing, sample follow-up, etc.Plan and organize meeting logistics for sales representativesPrepare support materials for sales meetings (PowerPoint presentations, quotes, brochures, etc.)Draft and format commercial documents (letters, activity reports, meeting minutes, etc.).Depending on the need, manage a portfolio of Inside SalesDirect contact with our clients and vendors (via phone, e-mails)Ensure the updating of price offers according to the modalities defined by the sales manager.Follow up with customers in case of late payment, and ensure the settlement of invoices in collaboration with the accounting and Supply Chain department.Follow the actions decided with the Business Development Managers#LI-KK1Are you a MATCH?Profile:Higher secondary education in Management Assistant, Commercial, Manager, SAM, MCO.Independence, curiosity, creativity, reactiveDynamic, committed, with excellent interpersonal and communication skills, and a strong team spirit.Ability to prioritize tasks, Results-oriented with multi tasking abilityProficient Polish and proficient English skills (min. B2), spoken and writtenCommunicativeness and assertivenessCustomer and solutions orientatedKnowledge of Google docs environment will be an assetBenefit package:LuxMed private medical careAttractive bonusAdditional 3 days of vacation with full pay per calendar yearCafeteria system (MyBenefit)Co-financing of vacationsEmployee savings fund (for retirement purposes with employer's co-financing)Group life insurance and the whole year international travel insuranceCompetence-building trainingsOpportunity to purchase company shares at preferential pricesChristmas gifts - for employees' children (up to 16 years old)Our Differences make our PerformanceAt Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.