Workplace Experience Coordinator

Motive Agency; Lahore; On-site; PKR 900,000 - 1,300,000; Full time

Job summary

Motive is hiring a Facilities & Workplace Administrator to join our onsite team. The role focuses on managing facilities, coordinating with vendors, and supporting a safe, productive environment during the 6PM–3AM shift, five days a week.

You will use Excel, Google Sheets, Slides, PowerPoint, Asana, and Workday to track budgets, inventory, and spend. The ideal candidate combines strong communications, problem solving, and a commitment to an inclusive workplace while reducing costs.

Qualifications

• One year of experience in workplace and facilities management.
• onsite full-time shift 6PM–3AM, five days weekly.
• Hands-on with Excel, Sheets, Slides, PowerPoint.
• Experience with third-party providers.
• Expertise in data configuration and record keeping.

Responsibilities

• Coordinate vendor relationships and manage external providers.
• Support budgeting, inventory tracking and spend management.
• Maintain a safe, productive and inclusive workplace.
• Respond to last-minute requests and improve cost efficiency.
• Communicate effectively across departments and with employees.

Skills

Excel mastery

Vendor management

Budgeting

Inventory management

Communication

Problem solving

Policy compliance

Team collaboration

Tools

Microsoft Excel

Google Slides

Google Sheets

PowerPoint

Asana

Workday

Job description

Job Description:

Who we are:

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves nearly 100,000 customers - from Fortune 500 enterprises to small businesses - across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.

Visit gomotive.com to learn more.

Who We Are:

Motive builds technology to improve the safety, productivity, and profitability of businesses that power the physical economy. The Motive Automated Operations Platform combines IoT hardware with AI-powered applications to automate vehicle and equipment tracking, driver safety, compliance, maintenance, spend management, and more. Motive serves more than 120,000 businesses across a wide range of industries. This includes sectors such as trucking and logistics, construction, oil and gas, food and beverage, field service, agriculture, passenger transit, and delivery.

Motive is proud to be a Forbes Cloud 100 company and a 2020 Career-Launching Company by Wealthfront.

About the Role:

• One year of experience in workplace and facilities management with a reputed organization
• The role requires full-time onsite work from 6PM to 3AM, five days a week. This position does not require any remote or hybrid work.
• Hands-on experience on Microsoft Excel, Google slides, Google Sheets, PowerPoint and other applications
• Prior experience working with third-party providers
• Expertise in data configuration and record keeping

What You’ll Do:

I will evaluate the following areas during the interview process.

• Work Experience: Relevant experience and alignment with shift/timing
• Tools & Technology: Proficiency in Excel, Sheets, Asana, Workday, etc.
• Vendor Management: Ability to coordinate, evaluate, and manage external vendors
• Communication & Complaint Handling: Professionalism in resolving issues across different mediums
• Cost Efficiency & Innovation: Ideas that improve experience while reducing costs
• Budgeting & Inventory: Awareness of tracking costs and managing supplies
• Cultural Contribution: Focus on inclusive, employee-friendly workplace environment
• Problem Solving: Response to unexpected situations and pressure handling
• Compliance & Policy Awareness: Understanding of office regulations and legal alignment

What We’re Looking For:

• Addressing inquiries and complaints effectively by email, Slack, and in person
• Assist in developing a professional and tranquil work atmosphere for all employees
• Must be able to think on their feet quickly and respond to last-minute requests
• The role requires the application of innovative techniques to enhance the employee experience while reducing costs.
• Excellent presentation and communication skills
• Deep understanding of procurement and inventory management
• Building relationships with other departments and internal stakeholders
• Encourages inclusive workplace culture
• Female candidates are highly encouraged to apply for this position

Creating a diverse and inclusive workplace is one of Motives core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.

Please review our Candidate Privacy Notice here.

UK Candidate Privacy Notice here.

The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations.It is Motives policy to require that employees be authorized to receive access to Motive products and technology.

All job postings are for existing vacancies. Please note; some interviews or new-hire training sessions may be held in person at one of our global offices.

Requirements: