Specialist, Human Resources

Aga Khan University; Karachi Division; On-site; PKR 1,674,000 - 2,790,000; Full time

Job summary

Aga Khan University in Karachi is seeking a Senior HR Partner to support talent acquisition, onboarding, and lifecycle management across business units. You will provide HR guidance, analytics, and a proactive employee experience approach.

The role involves managing end-to-end recruitment, onboarding, HRMS data entry, and partnering with stakeholders to drive data-driven HR actions. A healthcare background is desirable.

Qualifications

• Master’s or Bachelor’s degree in Business Administration, Psychology, Administrative Sciences or equivalent.
• At least three years of relevant experience, preferably in tertiary level healthcare organizations.
• Experience of core HR processes in large teams.
• Proficient in HRMS systems and MS Office.
• Strong problem solving and deadline management.
• Knowledge of the wider organisation and external environment.

Responsibilities

• Managing end-to-end recruitment activities in accordance with policies.
• Coordinating sourcing, screening, interviews, and selection decisions.
• Facilitating pre-employment formalities and offer management.
• Coordinating onboarding, orientation, and induction for new hires.
• Ensuring completion of pre- and post-joining requirements.
• Data entry and updates in HRMS; liaising with departments for seamless integration.
• Updating stakeholders on hiring progress and maintaining personnel files.
• Coordinating with business and employees on appointments, promotions, transfers, and changes.
• Issuance of employment-related letters and documents; coordinating HR transactions.
• Conducting exit interviews and analyzing feedback for improvements.
• Reviewing HR dashboards and workforce metrics; identifying risks and opportunities.
• Partnering with leaders to develop data-driven action plans.

Skills

HR operations

MS Excel

Data analytics

Stakeholder management

Communication

Education

Master’s or Bachelor’s degree in Business Admin/Psychology/Administrative Sciences or equivalent

Tools

HRMS

MS Office

Job description

Introduction to the Aga Khan University:

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact and access; and AKU is a model of academic excellence and an agent of social change.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Job Role / Responsibilities:

Reporting to the Senior Manager, HR, you will serve as a key HR partner for assigned business units, supporting talent acquisition, onboarding, employee lifecycle management, HR reporting and analytics, and the delivery of HR services in line with institutional policies and practices. You will work closely with stakeholders to address workforce needs, provide HR-related guidance, and contribute to an effective and positive employee experience.

You will be responsible for:

• Managing end-to-end recruitment activities in accordance with approved policies and workforce plans.
• Coordinating with hiring managers on sourcing, screening, interviews, and selection decisions.
• Facilitating pre-employment formalities and offer management.
• Coordinating onboarding, orientation, and induction activities for new hires.
• Ensuring completion of all pre-joining and post-joining requirements.
• Liaising with relevant departments for seamless employee integration.
• Ensuring accurate and timely data entry, while updating the data in HRMS
• Keeping the relevant stakeholders updated on the progress of hiring.
• Completing personnel files as per the requirements and sending them to Records Room as per expected timeline.
• Coordinating with business and employees to take necessary actions on various processes including appointments, promotions, transfers, compensation changes, Change in Job Status, and post-retirement cases.
• Ensuring timely issuance of employment-related letters and other documents.
• Liaising with HR Operations to complete transactions efficiently.
• Coordinating and conduct exit interviews as applicable.
• Analyzing feedback and identify trends and improvement opportunities.
• Sharing insights with relevant stakeholders for action planning.
• Reviewing HR dashboards and workforce metrics including headcount, turnover, recruitment, overtime, and employee movements.
• Identifying trends, risks, and improvement opportunities through data analysis.
• Partnering with business leaders to develop data-driven action plans.

Eligibility Criteria / Requirements:

• Master’s or Bachelor’s degree in Business Administration, Psychology, Administrative Sciences or equivalent, preferably with a major in Human Resource Management or Organization Psychology
• At least three years of relevant experience, preferably with tertiary level healthcare organizations.
• Experience of carrying out core HR processes in large teams.
• Proficient in the use of HRMS systems and should have excellent command of MS Office package
• Problem solving and managing tight deadlines.
• Knowledge of the wider organisation and how it functions within as well as with external environment.

Comprehensive employment reference checks will be conducted.