Senior Assistant Institute For Educational Development

The Aga Khan University Hospital (Pakistan); Karachi Division; On-site; PKR 614,000 - 1,004,000; Full time

Job summary

The Aga Khan University Hospital's Institute for Educational Development in Karachi seeks a Senior Assistant to provide administrative and logistic support for IED's activities, manage data entry and reporting for project work, and assist PIs and staff with finalizing reports and documents.

The role also handles project accounts, petty cash, travel, and procurement processes, maintains asset records, and coordinates with IT and maintenance to follow up on issues, ensuring timely resolution.

Qualifications

• BS in Social or Natural Sciences from a reputable university.
• At least one year of experience in day-to-day project operations.
• Proficiency with MS Office, SPSS and videoconferencing tools such as Zoom.
• Ability to manage tasks to deadlines and work independently or in a team.
• Strong organizational and planning skills.

Responsibilities

• provide administrative and logistic support in organising and coordinating general, academic, and project-related activities of IED
• perform data entry and data management and extract reports from project data as assigned by the project PIs
• assist PIs and other project staff in finalising reports, presentations, and other documents
• manage project accounts and ensure timely submission of petty cash vouchers, disbursements, and summary reports
• process ROPs, travel and field advances, expense claims and summary reports, contractual staff wages, leave forms, accommodation and food requisitions, online purchase and material stock requisitions, and online travel request forms, with timely follow-ups
• maintain proper records of all fixed assets, equipment, general office supplies and stationery, and other project materials, ensuring their availability, proper handling and issuance, and timely receipt by users
• coordinate with IT and Maintenance departments to initiate IT- and maintenance-related complaints and ensure timely follow-ups for their resolution.

Skills

Data entry

Data management

Team collaboration

Education

BS in Social or Natural Sciences

Tools

MS Office

SPSS

Zoom

Job description

Senior Assistant, Institute for Educational Development

Location

Karachi, Pakistan

Introduction

Aga Khan University, chartered in 1983 as Pakistans first private international university, is committed to the provision of education, research, and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan, East Africa, the United Kingdom, and Afghanistan, and is a major component of the Aga Khan Development Network.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

The Aga Khan University Institute for Educational Development (AKU-IED) was established in July 1993 with the overall objective of becoming a leader in educational reform and improvement, especially in developing countries. The aim of AKU-IED is to increase the efficiency and effectiveness of schools and other educational institutions in the country through innovation, policy development, practice, training and research.

The assignment aims to develop a structured, inclusive, and low-literacy-friendly parental engagement curriculum and supplementary learning materials that enable parents and caregivers to meaningfully support children’s early learning, school readiness, and holistic development in ECE and Grades 1–2.

This is a short-term grant-funded contractual position.

Responsibilities

• provide administrative and logistic support in organising and coordinating general, academic, and project-related activities of IED
• perform data entry and data management and extract reports from project data as assigned by the project PIs
• assist PIs and other project staff in finalising reports, presentations, and other documents
• manage project accounts and ensure timely submission of petty cash vouchers, disbursements, and summary reports
• process ROPs, travel and field advances, expense claims and summary reports, contractual staff wages, leave forms, accommodation and food requisitions, online purchase and material stock requisitions, and online travel request forms, with timely follow-ups
• maintain proper records of all fixed assets, equipment, general office supplies and stationery, and other project materials, ensuring their availability, proper handling and issuance, and timely receipt by users
• coordinate with IT and Maintenance departments to initiate IT- and maintenance-related complaints and ensure timely follow-ups for their resolution.

Requirements

• a BS in Social or Natural Sciences from a reputable national or international university
• at least one year of experience, preferably in performing tasks related to day-to-day project operations
• proficiency in using computers and a range of software, especially MS Office, SPSS, and videoconferencing platforms such as Zoom
• ability to manage assigned tasks according to timelines
• ability to work both independently and as a team member
• ability to be flexible, patient, and work in a fast-paced, deadline-driven environment
• good organisational and planning skills.

Comprehensive employment reference checks will be conducted.