Senior Assistant, Educational Development Institute

The Aga Khan University Hospital (Pakistan); Karachi Division; On-site; PKR 614,000 - 1,004,000; Full time

Job summary

The Aga Khan University Hospital's Institute for Educational Development in Karachi seeks a Senior Assistant to provide administrative and logistic support for IED's activities, manage data entry and reporting for project work, and assist PIs and staff with finalizing reports and documents.

The role also handles project accounts, petty cash, travel, and procurement processes, maintains asset records, and coordinates with IT and maintenance to follow up on issues, ensuring timely resolution.

Qualifications

• BS in Social or Natural Sciences from a reputable university.
• At least one year of experience in day-to-day project operations.
• Proficiency with MS Office, SPSS and videoconferencing tools such as Zoom.
• Ability to manage tasks to deadlines and work independently or in a team.
• Strong organizational and planning skills.

Responsibilities

• provide administrative and logistic support in organising and coordinating general, academic, and project-related activities of IED
• perform data entry and data management and extract reports from project data as assigned by the project PIs
• assist PIs and other project staff in finalising reports, presentations, and other documents
• manage project accounts and ensure timely submission of petty cash vouchers, disbursements, and summary reports
• process ROPs, travel and field advances, expense claims and summary reports, contractual staff wages, leave forms, accommodation and food requisitions, online purchase and material stock requisitions, and online travel request forms, with timely follow-ups
• maintain proper records of all fixed assets, equipment, general office supplies and stationery, and other project materials, ensuring their availability, proper handling and issuance, and timely receipt by users
• coordinate with IT and Maintenance departments to initiate IT- and maintenance-related complaints and ensure timely follow-ups for their resolution.

Skills

Data entry

Data management

Team collaboration

Education

BS in Social or Natural Sciences

Tools

MS Office

SPSS

Zoom

Job description

The Aga Khan University Hospital's Institute for Educational Development in Karachi seeks a Senior Assistant to provide administrative and logistic support for IED's activities, manage data entry and reporting for project work, and assist PIs and staff with finalizing reports and documents.

The role also handles project accounts, petty cash, travel, and procurement processes, maintains asset records, and coordinates with IT and maintenance to follow up on issues, ensuring timely resolution.