Remote Bookkeeping Assistant - Asia

Scalesource; Pakistan; Remote; PKR 350,000 - 1,400,000; Full time

Job summary

A leading bookkeeping services provider is seeking a Remote Bookkeeping Assistant to support high-level business operations. Responsibilities include customer inquiry handling, appointment coordination, sales support, and bookkeeping tasks. Ideal candidates are detail-oriented with strong communication skills in both English and Spanish, and proven experience with QuickBooks Online. This full-time position requires 40 hours per week.

Qualifications

• Proven experience with QuickBooks Online.
• Experience in inventory management.
• Comfortable creating contracts and sales orders.
• Highly organized with excellent attention to detail.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Respond promptly to customer inquiries via phone, email, and text.
• Follow a structured script to pre-qualify potential clients.
• Efficiently schedule appointments and coordinate with clients.
• Assist the sales team with administrative functions.
• Run inventory processes and maintain accurate financial records.
• Track tasks and provide reminders to ensure accountability.
• Reach out to clients for feedback and online reviews.

Skills

QuickBooks Online

Inventory Management

Bookkeeping

Communication (English)

Communication (Spanish)

Customer Service

Task Management

Job description

Remote Bookkeeping Assistant

Location: Remote (must live outside the U.S.)
Salary: $1,200 USD/month
Hours: 40 hours per week

Overview

We are seeking a full-time Virtual Office & Bookkeeping Assistant to support the Owner and CEO. This is an excellent opportunity to join an executive team and gain valuable experience in high-level business operations. The ideal candidate is a highly organized, detail-oriented, and proactive professional with a background in administrative support, customer service, and bookkeeping. You should possess strong English and Spanish communication skills, a customer-first mindset, and a solid understanding of technology and cloud-based systems. Experience with QuickBooks Online and SOS Inventory is essential.

Responsibilities

• Customer Inquiry Handling
  • Respond promptly and professionally to customer inquiries via phone, email, and text.
  • Address questions, concerns, and requests with accuracy and courtesy.
  • Provide detailed information about products, services, and pricing.
  • Assist customers in scheduling appointments and consultations.
• Client Qualification
  • Follow a structured script to pre-qualify potential clients.
  • Assess if customers meet the service criteria.
  • Collect relevant client details to support the sales process.
• Appointment Coordination
  • Efficiently schedule appointments based on availability and logistics.
  • Use calendar software to maintain an organized system.
  • Communicate appointment details clearly with customers and staff.
• Sales, Administrative & Accounting Support
  • Assist the sales team with administrative functions.
  • Follow up with sales staff to ensure timely completion of appointments and action items.
  • Use QuickBooks Online for billing, invoicing, payment processing, and data entry.
  • Support Accounts Receivable (AR) and Accounts Payable (AP) processes.
• Bookkeeping & Inventory Management
  • Run inventory processes.
  • Create and manage sales orders.
  • Create and manage contracts.
  • Maintain accurate financial and product records.
  • Ensure timely and accurate data entry and reconciliation.
• Task Management & Follow-Up
  • Track assigned tasks and follow through to completion.
  • Provide reminders and support to ensure accountability within the team.
• Customer Reviews & Feedback
  • Compile closed client lists for follow-up.
  • Reach out to clients to request feedback and online reviews.
  • Guide clients through the review process and follow up as needed.

Qualifications / Requirements

• Proven experience with QuickBooks Online
• Experience in inventory
• Experience in bookkeeping, including invoicing, and basic financial reporting.
• Comfortable creating contracts and sales orders.
• Tech-savvy with the ability to learn new tools quickly.
• Highly organized with excellent attention to detail.
• Strong written and verbal communication skills in both English and Spanish.
• Background in customer service, administrative support, or sales coordination.
• Ability to work independently and manage multiple priorities.
• Schedule Full-time, 40 hours per week.