Project Management Support Specialist

UNOPS - United Nations Office for Project Services; Islamabad; Sur place; PKR 670 000 - 1 004 000; Plein temps

Résumé du poste

UNOPS Pakistan is seeking a Project Management Support Specialist to assist in planning, coordination, and reporting across multiple infrastructure projects. The role focuses on ensuring timely delivery, budget adherence, and compliance with UNOPS standards.

The incumbent will work under the Infrastructure and Project Management Manager, support proposal development, and foster strong relationships with UN agencies, government partners, and other stakeholders to maximize project impact.

Qualifications

• Bachelor's degree or equivalent
• Masters degree in Project Management, Business Administration, or related field

Responsabilités

• Provide comprehensive project management support to multiple ongoing projects, ensuring adherence to project plans, timelines, and budgets
• Assist in coordinating project activities, resources, and information flow
• Prepare regular project status reports, highlighting achievements, risks, and mitigation strategies
• Assist in the development of project budgets and proposals
• Support stakeholder engagement and coordination with UN agencies, government partners, and other stakeholders

Connaissances

Communication

Project Coordination

Project Management

Project Planning

Reporting & Analysis

Stakeholder Engagement

Formation

Bachelor's degree

Masters degree in Project Management or related field

Description du poste

Until Dec 2027 for upto 100 working days subject to funds availability and role requirement

Job Highlight

This role presents an excellent opportunity to contribute to the development of critical infrastructure projects within the UN system and ensure the successful delivery of multiple ongoing initiatives. By playing a vital role in bridging resource gaps and facilitating project implementation, the Project Management Support Specialist will directly contribute to the office's operational efficiency and strategic objectives.

About the Region

The Asia Pacific Regional Office, based in Bangkok, Thailand, provides strategic leadership and oversight for UNOPS operations across 17 countries, ensuring high performance, operational excellence, and alignment with organizational goals. Across these countries, we work closely with key stakeholders to strengthen partnerships and maximize impact through five main operating units: Afghanistan (AFCO), Myanmar (MMCO), South Asia Multi-Country Office (SAMCO), East Asia and Pacific Multi-Country Office (EAPMCO), and the Asia Regional Health Cluster (ARHC). Through these entities, we provide agile, client-focused service delivery across diverse sectors - including infrastructure, HR Services, procurement, and project management - supporting the implementation of sustainable development solutions across the region.

About the Country/Multi-Country Office

The South Asia Multi-Country Office (SAMCO) supports UNOPS operations across six countries: Bangladesh, India, the Maldives, Nepal, Pakistan, and Sri Lanka. SAMCO delivers a broad range of services and technical expertise in climate change, water, sanitation and hygiene (WASH), infrastructure, procurement, human resource management, and fund management. Each country office is staffed with local technical experts and maintains strong partnerships with national governments, ensuring context-specific solutions and effective project implementation.

About the Project Office

Since 1999, UNOPS has been a committed partner in Pakistan, supporting the country’s progress toward the Sustainable Development Goals (SDGs). UNOPS focuses using our service lines to strengthen public health, advance environmental sustainability, augment UN efficiency, and enable service delivery in complex contexts. Through close collaboration with the Government of Pakistan, development partners, donors, and UN agencies, UNOPS works to build resilient, sustainable communities. Leveraging expertise in project management, procurement, human resources, and infrastructure, we provide tailored solutions that enhance efficiency, reduce risk, and maximize development impact.

Job Specific Context

Operating in a dynamic environment, this role provides key project management support to various ongoing initiatives across the office. The Pakistan office executes multiple projects; larger projects may have dedicated project managers, whereas smaller ones are overseen by a single Project Manager. Overall project delivery is directed by an Infrastructure and Project Management Manager (IPMM). The incumbent will assist the IPMM in driving the efficient execution and timely completion of active projects. Additionally, this position will contribute to evaluating potential projects, focusing particularly on technical infrastructure and assist in drafting concept notes and the technical components of infrastructure project proposals.

Role Purpose

The Project Management Support Specialist provides comprehensive support to project teams, ensuring efficient project implementation, monitoring, and reporting in line with UNOPS policies and procedures. The incumbent contributes to the successful delivery of projects by assisting in planning, coordination, and administrative tasks, thereby facilitating the achievement of project objectives and client satisfaction.

Functions / Key Results Expected

1. Project Coordination and Implementation Support

• Provide comprehensive project management support to multiple ongoing projects, ensuring adherence to project plans, timelines, and budgets
• Assist the Project Management Infrastructure Support Specialist in coordinating project activities, resources, and information flow
• Facilitate communication and collaboration among project stakeholders, including internal teams, partners, and beneficiaries
• Support the preparation and review of project documentation, including work plans, progress reports, and financial statements.

2. Project Management Support-Monitoring, Reporting, and Quality Assurance

• Provide project management support to ongoing activities, including developing plans, monitoring progress, and identifying potential risks and issues.
• Prepare regular project status reports, highlighting achievements, risks, and mitigation strategies.
• Ensure compliance with UNOPS policies, procedures, and quality standards throughout the project lifecycle.
• Assist in the development of project budgets according to the planned activities
• Support the organization of project review meetings and follow up on action points.
• Coordinate project activities and ensure effective communication among project team members and stakeholders.
• Prepare project status reports and presentations for management and stakeholders.

3. Technical Proposal Development

• Assist in the development of technical proposals for potential project, including drafting technical sections, preparing budgets, and coordinating with technical experts.
• Ensure proposals are compliant with UNOPS guidelines and client requirements.
• Support the submission of proposals and follow up with clients to address any questions or concerns.

4. Stakeholder Engagement

• Build and maintain strong relationships with key stakeholders, including UN agencies, government partners, and other relevant organizations.
• Facilitate meetings and workshops to gather input and feedback from stakeholders.
• Represent UNOPS at meetings and conferences to promote project activities and build partnerships.

5. Knowledge Management and Reporting

• Maintain accurate project documentation and records.
• Contribute to the development of knowledge management tools and resources.
• Prepare regular progress reports and updates for management.

Skills

Communication, Project Coordination, Project Management, Project Planning, Reporting & Analysis, Stakeholder Engagement

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organisation. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organisation.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively share knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

Bachelors degree or equivalent with 7 years of relevant experience

Masters degree or equivalent in Project Management, Business Administration, or related field

Experience Requirements

Required

Minimum of 7 years of experience in project management, project assessment, or related field.

Experience working with UN agencies or international organizations. Experience in infrastructure or construction projects.

Language Requirements

Additional Information

• UNOPS does not accept unsolicited resumes.
• UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
• UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
• We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
• UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.
  

• UNOPS does not accept unsolicited resumes.
• UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
• UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
• We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
• UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.
  

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here .
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.