Procurement, Logistics & Fleet Officer

Pakistan Centre for Philanthropy; Kohat Division; On-site; PKR 670,000 - 1,004,000; Full time

Job summary

Pakistan Red Crescent Society Merged Areas HQ is seeking a Procurement, Logistics & Fleet Officer based in MAHQ, Peshawar. The role oversees project procurement, logistics, and fleet management in compliance with organizational policies, supporting trainings, workshops, and field surveys.

Candidates should have 2+ years in humanitarian program support, strong procurement knowledge, and experience in report writing.

Qualifications

• Master’s in supply chain management, logistics, business administration or finance.
• Minimum of 2 years experience in monitoring and evaluation, accountability, or humanitarian program support.
• Experience in humanitarian program settings and report writing.

Responsibilities

• Procurement, logistics and fleet management for project, ensuring compliance with PRCS policy.
• Coordinate procurement tasks, vendor selection and contract processing.
• Maintain inventory records, asset tagging and asset disposal as required.
• Provide logistics support including travel arrangements, field visits and fleet management.

Education

Master’s in supply chain Management/Logistics/Business administration/finance or related field

Job description

Pakistan Red Crescent Society Merged Areas HQ

Job Title: Procurement, Logistics & Fleet Officer

Location:

MAHQ Based, Peshawar
(Female candidates are encouraged to apply)

Department:

Health

Reporting to:

Program Manager

No of Position:

01

Last Date for Apply:

01-November-2026

Project Duration:

5.5 months

Organization Vision

Saving Lives, Uniting People, and changing minds for healthy, safe and resilient communities

Organization Mission

The Leading humanitarian organization of Pakistan, committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.

Humanity

Impartiality

Unity

Universality

Position Objectives:

Procurement, Logistics and Fleet Officer is responsible for the management of all project procurement and assist with processing service contracts, leases and rental agreements; coordinating logistics and travel arrangements; and supporting project trainings, workshops, meetings and surveys in the field in full compliance with policies and procedures along with fleet management of MAHQ and field vehicles.

Specific Duties, Responsibilities, and Accountabilities:

• 1
  Serve as a Procurement Officer for the project, assuring all sub-contracts, consultant and other service contracts, and purchase orders awarded by the project are in compliance with PRCS Procurement Policy.
• 2
  Identify vendors for office lease, utilities, furniture, equipment, programmatic supplies and other necessary office services in accordance with PRCS procurement procedures.
• 3
  Execute procurement tasks for all procuring equipment and services required by the Project Managers.
• 4
  Receive, review and process incoming requests ensuring sufficient clarity on specifications given for goods and services required. Confirm any other relevant information from requestors and seek recommendation from higher
• 5
  Coordinate and ensure that all project related purchases are reviewed and
• 6
  Maintain records of all transactions, ensuring that an efficient filing system
• 7
  Ensure complete procurement processes like; preparation of RFQ, Collection of quotations, comparative statement, issuance of purchase orders, preparation of GRNs & Waybills etc.
• 8
  Coordinate and monitor the delivery of ordered goods/services and ensure through established procedures that all received goods/services are in accordance with the terms and specifications of the PO.
• 9
  Maintain record list of all assets and managed equipment for all PRCS office
• 10
  Responsible for asset disposal management as appropriate.
• 11
  Provide logistics support in the areas of inventory, surveying, projecting; ordering and pre-staging equipment for deployment. Responsible for procurement planning, transportation, and storage, as well as overseeing the organization, planning, and maintenance of the fleet.
• 12
  Carry out packing, crates settings and warehousing, and storage duties in warehouse.
• 13
  Responsible for tracking, receiving, and stocking all items ordered
• 14
  Ensure materials are appropriately stored
• 15
  Program the final inventory of materials prior to shipment
• 16
  Provide a list of all equipment moved from the consolidation areas into
• 17
  Manage and maintain inventory to operating levels to avoid supply
• 18
  Manage the repair of equipment.
• 19
  Responsible for supervising and accounting for an inventory
• 20
  Perform any other tasks assigned by the IMRO or relevant program managers.
• 21
  Carry out annual property inventory and provide other reports in his area of responsibility.
• 22
  Maintain asset register and has properly tagging by formal system.
• 23
  Draw up the planning of the monthly purchase and share with relevant program personel.
• 24
  Update the catalogue and price list and vendors data banks regularly.
• 25
  Ensure items and equipment are stored securely and transported promptly and safely to project areas.
• 26
  Carry out field visits on monthly/ quarterly for timely check and inspection of office/ project assets.

Fleet management / Logistics:

• 27
  Ensure repair, maintenance and servicing of all vehicles to ensure they are in good working condition and are road worthy.
• 28
  Track fuel consumption of vehicles used in fields for activities and create monthly report.
• 29
  Process the monthly fuel bills along with monthly fuel efficiency report.

Education

Master’s in supply chain Management/Logistics/Business administration/finance or related field.

Experience

Minimum of 2 years experience in monitoring and evaluation, accountability, or humanitarian program support.

Skills / Knowledge

Preferred experience in Humanitarian Program settings.

Experience in report writing and knowledge management.

Core Competencies

Commitment to humanitarian principles and PRCS values.

Accountability, transparency and attention to detail.

Ability to work under pressure and deliver quality results within deadlines.

Flexibility and adaptability to changing emergency contexts.

Adhere to PRCS’s seven Fundamental Principles and staff regulations.

Respect and promote PRCS’s code of conduct, safeguarding, and humanitarian standards.

Be flexible to undertake additional duties as assigned by management.

Maximum age limit, up to 45 years.

Extensive travelling/travel to field locations as required

Applicants’ candidature is subject to complete scrutiny / verification of documents & information, and it can be cancelled at any stage if any discrepancy is found.

PRCS has reserved full right to accept or reject any or all applications at any stage of the hiring process.

Only shortlisted candidates would be called for test / interview.

No TA/DA will be admissible for appearing in test/interview.