Procurement Associate

CTG; Islamabad; On-site; PKR 900,000 - 1,200,000; Full time

Job summary

CTG in Pakistan is seeking a Procurement Coordinator in Islamabad to provide coordination, administrative services and research to support efficient procurement. The role includes identifying suppliers, compiling data for supplier selection, and supporting requisitions, POs and contracts. You will resolve delivery issues, analyze data for reports, and maintain records to support informed decision-making and program alignment.

Qualifications

• Minimum of six years of experience in procurement, contracting, supply chain, administration or related fields.
• Bachelor’s degree in Business Administration or related field desirable.
• Knowledge of procurement processes and supplier research.
• Experience coordinating with retailers, wholesalers and traders.

Responsibilities

• Provide operational coordination and administrative services to support procurement projects and activities.
• Identify and recommend potential suppliers and compile data to support supplier selection.
• Review, record and prioritize purchasing requests and support requisitioners.
• Contribute to negotiations with new suppliers on terms and costs with a senior officer.
• Prepare Purchase Orders, contracts and supporting documentation for approval and manage purchases within delegated authority.
• Resolve issues related to delivered goods and liaise with all parties to ensure timely resolution.
• Research, collect and analyze data to produce reports for informed decision-making by Procurement Officers.
• Maintain and develop databases and records to ensure accuracy and accessibility for reporting.
• Support alignment of procurement activities with wider programs and maintain relationships with internal counterparts.
• Supervise support staff to ensure objectives are met.
• Follow standard emergency preparedness practices to respond to crises.

Skills

Procurement processes

Data analysis

Stakeholder liaison

Vendor coordination

Education

Bachelor’s degree in Business Administration

Job description

Overview of position

To provide coordination, administrative services and research to support the efficient and effective procurement services.

Role objectives

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
• Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
• Research, collect and analyze data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programs and ensure a coherent approach to meeting food assistance needs.
• Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Perform other related duties or assignments in line with the position level and expertise as assigned by activity manager.

Key competencies

Education:

• Completion of secondary school education. A Bachelor’s degree in Business Administration, Procurement, Economics, Supply Chain Management, Contract/Commercial Law, International Development, Management, or related social science field in the related functional area is desirable.

Experience:

• Minimum of six (6) years of experience in procurement, contracting, supply chain, administration and/or other directly related technical fields is required.

Knowledge and Skills:

• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
• Experience conducting supplier research and coordinating with retailers, wholesalers and traders. Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics)