Procurement Assistant

CTG; Islamabad; On-site; PKR 1,800,000 - 2,600,000; Full time

Job summary

CTG is seeking a Procurement Coordinator to support operations in Pakistan. The role will coordinate procurement activities, prepare and review purchase orders, and ensure compliance with standard processes to achieve best value for goods and services.

Ideal candidates will have 6+ years in procurement, strong English and Urdu communication skills, and experience with supplier research, negotiations, and data analysis to enable informed decision making.

Qualifications

• Bachelor’s degree in Business Administration or related field desirable.
• Minimum of six years of procurement, contracting, supply chain or related experience.
• Fluency in English and Urdu.

Responsibilities

• Coordinate operational procurement activities to support projects and ensure timely purchases.
• Identify and screen potential suppliers, compile documents to support supplier selection.
• Review and prioritize purchasing requests to obtain best value and lowest cost.
• Support negotiations with suppliers to obtain favorable terms alongside a senior officer.
• Prepare Purchase Orders and contracts for approval within delegated authority.
• Resolve issues related to delivered goods and liaise with stakeholders for timely resolutions.
• Research, collect and analyze data to produce reports for informed decision-making.
• Maintain and develop databases and records for reporting and accessibility.
• Collaborate with internal counterparts to align procurement with wider programs.
• Supervise support staff and provide guidance to meet standards and deadlines.
• Follow emergency preparedness practices to respond quickly to crises.

Skills

Supplier research

Procurement processes

Data analysis

Stakeholder liaison

Education

Bachelor’s degree in related field

Tools

Databases

MS Excel

Job description

To provide coordination, administrative services and research to support the efficient and effective procurement services.

Role objectives

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
• Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
• Research, collect and analyze data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programs and ensure a coherent approach to meeting food assistance needs.
• Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Perform other related duties or assignments in line with the position level and expertise as assigned by activity manager.

Education:

• Completion of secondary school education. A Bachelor’s degree in Business Administration, Procurement, Economics, Supply Chain Management, Contract/Commercial Law, International Development, Management, or related social science field in the related functional area is desirable.

Experience:

• Minimum of six (6) years of experience in procurement, contracting, supply chain, administration and/or other directly related technical fields is required.

Knowledge and Skills:

• Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
• Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
• Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics)

Language:

• Fluency in both oral and written communication in English and Urdu.

Further information

• This Vacancy Announcement is for Pakistan Nationals Only.
• This vacancy announcement will be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.