Personal Secretary

Pakson International Plastic Industries (Pvt) Ltd - BOSS; Gujranwala Division; On-site; PKR 350,000 - 1,400,000; Full time

Job summary

A leading plastic manufacturing company in Gujranwala is seeking an experienced Personal Secretary to manage executive schedules, coordinate meetings, and handle correspondence. The ideal candidate will have a Bachelor's degree in Business Administration, strong communication skills, and proficiency in Microsoft Office Suite. This role demands excellent organizational abilities and the capacity to multitask effectively.

Qualifications

• Proven experience as a personal secretary or similar role.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.

Responsibilities

• Manage and maintain executive's schedules and travel arrangements.
• Coordinate meetings and prepare agendas.
• Handle correspondence such as emails and phone calls.

Skills

Organizational skills

Communication skills

Time management

Proficiency in Microsoft Office Suite

Education

Bachelor's degree in Business Administration or relevant field

Job description

Overview

Personal Secretary at Pakson International Plastic Industries (Pvt) Ltd.

Minimum Bachelor's degree in Business Administration or relevant field.

Responsibilities:

• Manage and maintain the executive's schedules, appointments, and travel arrangements.
• Coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.
• Act as a point of contact between the executive and internal/external clients, stakeholders, and other employees.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls, in a professional and timely manner.
• Prepare and edit correspondence, reports, and presentations.
• Conduct research and compile data for various projects and reports, as assigned.
• Assist in preparing financial statements and budget reports.
• Maintain proper filing systems and confidential records.
• Provide administrative support such as photocopying, scanning, and filing documents.
• Perform other ad-hoc duties as assigned by the executive.

Job Specification

• Proven experience as a personal secretary or similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in Microsoft Office Suite.
• Knowledge of office management systems and procedures.
• Discretion and confidentiality.
• Attention to detail and problem-solving skills.
• Ability to work independently and in a team.
• Strong written and verbal communication skills.