Off, Project Admin & Reporting

International Medical Corps; Pakistan; On-site; PKR 800,000 - 1,200,000; Full time

Job summary

A humanitarian organization is seeking an individual to support the Program Management team in Pakistan. The ideal candidate should have a Bachelor's degree and at least 3 years of relevant international experience. Responsibilities include assisting with project implementation, monitoring grant progress, and supporting reporting and proposal development. Strong interpersonal, organizational skills, and fluency in English and Urdu are required. This role offers a chance to contribute to humanitarian efforts effectively.

Qualifications

• 3+ years of relevant experience implementing and monitoring programs funded by international donors.
• Experience with proposal development for international agencies.
• Ability to work with multi-disciplinary groups.

Responsibilities

• Support the Program Management team in project implementation.
• Review grant specific information from program site coordinators.
• Assist in preparation of reports and proposals.
• Write meeting minutes for relevant meetings.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Ability to work independently

Presentation skills

Fluency in English

Fluency in Urdu

Education

Bachelor's degree in international relations or related area

Job description

Important Notice: International Medical Corps does not ask for financial details, money transfers or payments of any kind from applicants to be considered for or secure a job. For more information, visit https://internationalmedicalcorps.org/fraud-alert/

Provide support and assistance to the Program Management team in ensuring project implementation is done according to commitments made in the project documents (primarily focused on meeting programmatic reporting). Support monitoring of grant progress and provide country program teams support regarding reporting, donor regulations and proposal development. Assist in the compilation and review of reports, situation updates, and proposals.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

• Review grant specific information from program site coordinators and field site coordinators, such as but not limited to work plans, procurement plans and HR plans.
• Serve as a resource to the country mission on grant reporting regulations and requirements
• Assist the Grants and MEAL teams in following up on target indicators and accurate documentation.
• Assist in the preparation and review of internal and external reporting requirements, such as situation and narrative reports
• Support the development and drafting of concept notes, full proposals, and modification requests with program and operations departments.
• Assist in developing organization capacity for documentation, multimedia and information usage
• Copy, editing and compilation of narrative reports
• Maintain and catalogue hard copies of grant specific files throughout project life cycle– copies of site-specific documentation to be submitted at country level
• Write meeting minutes at grant opening and closing meetings, trainings, and routine liaison meetings with relevant departments

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Job Requirements

MINIMUM QUALIFICATIONS

• Typically, a Bachelor's degree in international relations, humanitarian assistance, communication or related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 3+ year of relevant experience implementing and monitoring programs funded by international donors and managing sub-awards, including at least one year working with proposal development for international agencies.
• Ability to work with multi-disciplinary officials or groups.
• Ability to work independently.
• Possesses excellent interpersonal skills, organizational skills and pays great attention to detail.
• Ability to effectively present information (both written and verbally) and respond appropriately to questions from national / regional disaster response agencies, local authorities, international and intergovernmental donors, and other stakeholders.
• Fluent in English.

Additional Technical or Language Requirements

English and Urdu

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children or adults at risk; and any form of trafficking in persons.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.