Manager Administration

M/S Imperial; Karachi Division; On-site; PKR 350,000 - 1,400,000; Full time

Job summary

A facility management company in Karachi is seeking an Admin Manager to oversee maintenance and operations, manage budgets, and ensure compliance with safety regulations. The ideal candidate should possess strong communication skills and a Bachelor's degree in Engineering or a related field. This role requires analytical abilities and financial management expertise while fostering positive relationships with stakeholders.

Responsibilities

• Manage daily facility operations, including maintenance, repairs, and upgrades.
• Supervise security, maintenance staff and contractors.
• Develop and implement preventive maintenance programs.
• Manage facility budgets, including capital expenditures and operating expenses.
• Ensure facility security, access control, and emergency preparedness.
• Oversee janitorial, landscaping, and waste management services.
• Prepare and manage facility-related reports and documentation.
• Coordinate with sub-departments for facility-related needs.
• Develop and enforce facility policies and procedures.
• Conduct regular facility inspections.
• Ensure compliance with regulatory requirements.
• Develop and implement emergency response plans.
• Conduct safety training and drills.
• Manage environmental sustainability initiatives.
• Liaise with stakeholders, including employees, owners, tenants, and vendors.
• Communicate facility-related information to occupants.
• Collaborate with departments for event planning and coordination.
• Foster positive relationships with contractors and service providers.

Skills

Strong communication and interpersonal skills

Analytical and problem-solving abilities

Budgeting and financial management expertise

Knowledge of safety regulations and codes

Familiarity with facility management software

Education

Bachelor's degree in Engineering or related field

Job description

Education: Bachelor's degree in Engineering or related field.

The Admin Manager oversees the maintenance, operations, and management of project facilities,

ensuring a safe, efficient, and productive environment.

Key Responsibilities:

Maintenance and Operations:

1. Manage daily facility operations, including maintenance, repairs, and upgrades.

2. Supervise security, maintenance staff and contractors.

3. Develop and implement preventive maintenance programs.

Facility Management:

1. Manage facility budgets, including capital expenditures and operating expenses

3. Ensure facility security, access control, and emergency preparedness.

4. Oversee janitorial, landscaping, and waste management services

Administrative Tasks:

1. Prepare and manage facility-related reports and documentation.

2. Coordinate with sub-departments for facility-related needs.

3. Develop and enforce facility policies and procedures.

4. Conduct regular facility inspections.

Safety and Compliance:

1. Ensure compliance with regulatory requirements.

2. Develop and implement emergency response plans.

3. Conduct safety training and drills.

4. Manage environmental sustainability initiatives.

Communication and Collaboration:

1. Liaise with stakeholders, including employees, owners, tenants, and vendors.

2. Communicate facility-related information to occupants.

3. Collaborate with departments for event planning and coordination.

4. Foster positive relationships with contractors and service providers.

Job Specification

Strong communication and interpersonal skills

Analytical and problem-solving abilities

Budgeting and financial management expertise

Knowledge of safety regulations and codes

Familiarity with facility management software