Finance and Coordinator

Pakistan Centre for Philanthropy; Rawalpindi Cantonment; On-site; PKR 1,400,000 - 2,000,000; Full time

Job summary

A non-profit organization in Rawalpindi is seeking a highly organized Executive, Finance & Coordination. This role involves managing daily financial operations, ensuring client communication, and coordinating administrative tasks. The ideal candidate should have a bachelor’s degree, advanced Excel skills, and exceptional communication abilities. Previous experience in finance support or coordination is preferred. Competitive compensation offered.

Qualifications

• Bachelor's degree (B.A, B.S, B.Com, BBA, etc.) from an accredited university.
• Exceptional written and verbal communication skills in English.
• Advanced proficiency in Microsoft Excel including pivot tables and data analysis.

Responsibilities

• Accurately record and categorize all daily financial transactions.
• Serve as the primary contact for clients regarding invoicing and payments.
• Manage and coordinate meetings, appointments, and travel arrangements.

Skills

Exceptional written and verbal communication skills in English

Advanced proficiency in Microsoft Excel

Attention to detail

Ability to manage multiple priorities

Experience with Overseas Employment Promoters

Education

Bachelor's degree from an accredited university

Tools

Microsoft Excel

MS Office Suite (Word, PowerPoint)

Basic accounting software (QuickBooks, Tally)

Job description

We are seeking a highly organized and motivated Executive, Finance & Coordination to manage daily financial operations, ensure seamless client communication, and coordinate internal administrative tasks. The ideal candidate will possess a strong command of written and verbal communication, proficiency in Microsoft Excel, and a solid educational background in a relevant field.

Finance Management

• Daily Transaction Recording: Accurately record and categorize all daily financial transactions (e.g., invoices, payments, receipts) in the company's system.
• Expense Tracking: Monitor, manage, and reconcile company expenses, ensuring compliance with internal policies.
• Basic Reporting: Prepare routine financial summaries and reports, leveraging advanced Excel skills for data analysis and presentation.
• Liaison: Coordinate with external accountants or auditors for monthly/annual closing procedures as required.

Client Coordination & Communication

• Primary Contact: Serve as a primary point of contact for clients regarding invoicing, payment schedules, and project-related administrative queries.
• Professional Writing: Draft, edit, and proofread formal correspondence, proposals, reports, and internal memos with impeccable writing skills.
• Documentation: Maintain a structured and up-to-date client file system (physical and digital).
• Follow-ups: Proactively manage follow-ups for outstanding invoices and essential client documentation.

Administrative & Operational Support

• OEP Coordination: Handle administrative and documentation coordination specific to the workflow of an Overseas Employment Promoter (OEP), ensuring all files and communications meet relevant regulatory standards.
• Scheduling: Manage and coordinate meetings, appointments, and travel arrangements for the management team.
• Data Management: Organize and maintain all critical company data, ensuring high standards of accuracy and confidentiality.
• Office Support: Handle general administrative tasks necessary for the smooth operation of the Rawalpindi office.

Qualifications & Skills

• Bachelor's degree (B.A, B.S, B.Com, BBA, etc.) from an accredited university.
• Exceptional written and verbal communication skills in English, with the ability to articulate complex issues clearly and concisely.
• Advanced proficiency in Microsoft Excel (including pivot tables, VLOOKUP, and data analysis) and general proficiency in the MS Office Suite (Word, PowerPoint).
• Proven ability to manage multiple priorities, meet deadlines, and demonstrate a strong attention to detail.
• Prior experience working with or for an Overseas Employment Promoter is highly preferred.
• Prior experience (1-2 years) in an administrative, finance support, or coordination role.
• Familiarity with basic accounting software (e.g., QuickBooks, Tally).
• Residency in or near Rawalpindi/Islamabad.