Executive Assistant & Bookkeeper - On-site Morning Shift

Graphix Labels & Packaging; Sialkot; On-site; PKR 446,000 - 781,000; Full time

Job summary

Graphix Labels & Packaging seeks an organized accounting assistant to handle bookkeeping, payroll, supplier payments and invoicing on-site in Sialkot, Pakistan. The role supports management with admin tasks, document filing, and audit readiness.

You'll maintain ledgers, post journal entries and reconcile bank statements, while coordinating purchases and vendor records. Strong Excel skills and familiarity with accounting software are essential.

Qualifications

• Proven bookkeeping skills: journal entries, reconciliations, accounts payable/receivable and petty cash management.
• Proficiency with accounting software (e.g., QuickBooks, Sage, Tally or similar) and MS Excel for reconciliations and basic reporting.
• Strong organizational skills: calendar management, document filing and coordination of meetings/logistics.
• Attention to detail and accuracy in financial records, invoicing and supplier/payment tracking.
• Good communication skills for liaising with suppliers, couriers, production and management.
• Ability to prioritize tasks, manage time independently and handle confidential information with discretion.
• Basic understanding of payroll processing and statutory compliance documentation in Pakistan.

Responsibilities

• Provide executive assistance to management: schedule appointments, manage correspondence, coordinate meetings and follow up on action items.
• Maintain accurate accounting records: post journal entries, reconcile bank statements, manage petty cash and prepare ledgers.
• Prepare monthly financial summaries, assist with payroll calculations, supplier payments and invoicing.
• Manage purchase orders, maintain vendor records and track inventory-related paperwork for packaging supplies.
• Coordinate logistics for shipments and liaise with production, sales and suppliers to ensure timely delivery.
• Organize office administration: maintain filing systems, process incoming/outgoing documents and support HR admin tasks such as attendance records.
• Ensure compliance with company policies and basic tax/regulatory documentation; assist external accountants during audits.

Skills

Bookkeeping

MS Excel

Organizational skills

Attention to detail

Communication skills

Time management

Payroll compliance

Tools

Accounting software (QuickBooks, Sage, Tally)

Job description

Graphix Labels & Packaging seeks an organized accounting assistant to handle bookkeeping, payroll, supplier payments and invoicing on-site in Sialkot, Pakistan. The role supports management with admin tasks, document filing, and audit readiness.

You'll maintain ledgers, post journal entries and reconcile bank statements, while coordinating purchases and vendor records. Strong Excel skills and familiarity with accounting software are essential.