Business Support Associate (Senior Management Support) G6 - Islamabad

Logcluster; Islamabad; On-site; PKR 669,600 - 892,800; Full time

Job summary

A humanitarian organization in Islamabad is seeking a Business Support Associate to coordinate business support services for the front office. Responsibilities include providing executive assistance, preparing reports, and assisting in budget management. Candidates should have a degree in relevant fields and strong communication skills. This role offers the chance to grow in a dynamic environment focused on humanitarian efforts.

Qualifications

• Completion of a post-secondary certificate in Business Administration or related fields.
• Ability to handle situations with diplomacy and tact.
• Proven track record in providing business support services.

Responsibilities

• Coordinate and control business support services for the front office.
• Provide executive assistant support to the Country Director.
• Prepare comprehensive reports and documentation as needed.
• Assist in planning and monitoring budgets to ensure effective resource use.

Skills

Business processes knowledge

Communication skills

Coordination abilities

Diplomacy and cultural sensitivity

Education

First university degree in relevant field

Secondary school education

Job description

Your privacy is important to us* WFP is a 2020 Nobel Peace Prize Laureate.* WFP offers a highly inclusive, diverse, and multicultural working environment.* WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.* A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.* We offer an attractive compensation package (please refer to the **Terms and Conditions** section of this vacancy announcement).****Important**:** **All educational documents must be verified/attested by the Higher Education Commission (HEC). Appointment will be subject to submission of HEC-verified degrees.**Under the supervision of the Country Director, the Business Support Associate will coordinate and control a full range of business support services for the front office, to ensure that services are delivered effectively. The incumbent is expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. The incumbent has the responsibility for undertaking specialized business support work, such as organization and coordination of work. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis, manage resources, and coach and/or coordinate more junior support staff.* Provide dedicated executive assistant support.* Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work.* Actively seek and use feedback to improve business processes and procedures.* Respond to complex business support queries in order to provide a timely and accurate resolution of enquiries for clients.* Oversee the maintenance of records and databases to ensure information is organized and readily available for staff and compliant with all relevant regulations and policies.* Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.* Assist managers in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively.* Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services.* Provide a full range of complex business support services to staff to contribute to the effective functioning of business operations.* Provide advice, support and/or training to junior support staff in the provision of business support services, in order to support their learning in providing business support.* Coordinate tasks of junior colleagues to ensure support services are delivered consistently and to the required standards.* Any other duties in line with the position level and expertise.**OTHER SPECIFIC POST REQUIREMENTS:****STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE:**First university degree in Business Administration/Management, Public Administration, International Relations, Marketing or other relevant field of studies is an advantage. Completion of secondary school education, and a post-secondary certificate in Business Administration/Management, Public Administration, International Relations, Marketing or other relevant field of studies is required.* Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems gained through technical training and work experience.* Good communication skills in order to provide specialized business support services to a wide range of stakeholders.* Ability to handle situations with diplomacy, tact, and cultural sensitivity.* Ability to proactively identify and recommend areas for improvement to the design and delivery of specialized services.* Ability to build relationships with a variety of individuals across functions, including external partners.* Experience in coordinating the work of others and self and training and supporting others.* Ability to maintain high level of integrity and confidentiality.* We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).* Once your profile is completed, please apply, and submit your application.* Please make sure you upload your professional CV in the English language* Kindly note the only documents you will need to submit at this time are your CV and Cover Letter* Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time* Please contact us at [e-mail] in case you face any challenges with submitting your application* Only shortlisted candidates will be notified