Assistant Manager - Community Health Sciences

Aga Khan University; Pakistan; On-site; PKR 80,000 - 180,000; Full time

Job summary

Aga Khan University’s Department of Community Health Sciences seeks an experienced administrator to provide comprehensive administrative and operational support for the department and field offices. You will coordinate local and international travel, arrange transport, oversee facilities maintenance, and ensure compliance with university policies, while preparing reports and maintaining records.

Applicants should have a Master's in Business Administration and 3+ years in administration, with

Qualifications

• Master's degree in Business Administration, or a related discipline from reputed university.
• at least 3 years of experience in administration or operations, experience in a supervisory or managerial role will be an advantage
• experience managing travel, transport, facilities, procurement-related and financial processes in a university, healthcare, research, or development-sector organization will be preferred
• experience in managing field site will be an advantage.
• effective coordination and negotiation skills
• excellent written and verbal communication and writing skills
• strong attention to detail record-keeping.
• proficiency in MS Office and familiarity with ERP/financial systems.
• ability to manage multiple priorities, work under pressure and meet deadlines.
• integrity, discretion, and a service-oriented approach.

Responsibilities

• provide comprehensive administrative and operational support to ensure the smooth functioning of the Department and its field offices coordinate local and international travel arrangements, including flight bookings, accommodation, ground transportation, and related logistics
• liaise with the University's Safety and Security Department to coordinate safety briefings, awareness sessions and training for faculty, staff, and field personnel.
• coordinate transportation arrangements for departmental and field activities, including vehicle schedules, utilization, and related documentation
• oversee the coordination of renovation, repair and maintenance activities at departmental offices and field sites in collaboration with relevant University departments
• organize and coordinating departmental meetings, workshops, conferences, training sessions, official visits, and other institutional activities
• prepare and maintaining Requests for Payment (RFPs), ensuring completeness of supporting documentation and compliance with applicable procedures
• coordinate with Finance and other relevant departments to facilitate timely vendor payments and processing of administrative requests
• ensure that administrative and logistical activities comply with University policies, procedures, and delegated authorities
• maintain accurate administrative records and preparing periodic operational updates and reports for departmental leadership.

Skills

Coordination skills

Negotiation skills

Written communication

Verbal communication

MS Office

ERP/financial systems

Multitasking

Attention to detail

Education

Master's degree in Business Administration

Tools

ERP/financial systems

MS Office Suite

Job description

IntroductionAga Khan University chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research, and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan, East Africa, the United Kingdom, and Afghanistan, and is a major component of Aga Khan Development Network.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

The Department of Community Health Sciences (CHS) is the leading unit of its type in Pakistan, recognized regionally and internationally for the relevance, quality, and extent of its work in support of public health and the development of primary health care systems. It comprises of five major operational sections: Epidemiology & biostatistics, Health policy & management, Population & reproductive health, Environmental health & climate change, and non-communicable diseases & mental health.This is a grant funded contractual position.

Responsibilities:

You will be responsible to:

• provide comprehensive administrative and operational support to ensure the smooth functioning of the Department and its field officescoordinate local and international travel arrangements, including flight bookings, accommodation, ground transportation, and related logistics
• liaise with the University's Safety and Security Department to coordinate safety briefings, awareness sessions and training for faculty, staff, and field personnel.
• coordinate transportation arrangements for departmental and field activities, including vehicle schedules, utilization, and related documentation
• oversee the coordination of renovation, repair and maintenance activities at departmental offices and field sites in collaboration with relevant University departments
• organize and coordinating departmental meetings, workshops, conferences, training sessions, official visits, and other institutional activities
• prepare and maintaining Requests for Payment (RFPs), ensuring completeness of supporting documentation and compliance with applicable procedures
• coordinate with Finance and other relevant departments to facilitate timely vendor payments and processing of administrative requests
• ensure that administrative and logistical activities comply with University policies, procedures, and delegated authorities
• maintain accurate administrative records and preparing periodic operational updates and reports for departmental leadership.

You should have:

• Master's degree in Business Administration, or a related discipline from reputed university.
• at least 3 years of experience in administration or operations, experience in a supervisory or managerial role will be an advantage
• experience managing travel, transport, facilities, procurement-related and financial processes in a university, healthcare, research, or
• development-sector organization will be preferred
• experience in managing field site will be an advantage.
• effective coordination and negotiation skills
• excellent written and verbal communication and writing skills
• strong attention to detail record-keeping.
• proficiency in MS Office and familiarity with ERP/financial systems.
• ability to manage multiple priorities, work under pressure and meet deadlines.

• integrity, discretion, and a service-oriented approach.

Comprehensive employment reference checks will be conducted.