Administrative Coordinator

Pakngos; Islamabad; On-site; PKR 2,009,000 - 2,678,000; Full time

Benefits offered by this job

Health insurance 60% covered by SIF

Repatriation/liability insurance 100%

Break allowance during 3 and 9 months

Airfare to/from mission location paid

Job summary

Pakngos is seeking an Administrative Coordinator to manage the finance teams at our mission. The role reports to the Head of Mission and involves overseeing budgets, cash procedures, and staff recruitment and performance management in a humanitarian context.

Ideal candidates have 3+ years in NGO administration, strong managerial and analytical skills, and the ability to deploy rapidly in the field. Contract is 6 months, full-time, renewable.

Qualifications

• Diploma required: 5 years' higher education in business administration.

Responsibilities

• Contribute to operational strategy by analyzing challenges and proposing solutions.

Skills

Management skills

Writing skills

Contextual analysis

Project cycle management

IT tools

Emergency deployment

Education

5-year higher education in business/management

Tools

IT tools

Job description

Reporting to the Head of Mission, the Administrative Coordinator will be in charge of managing the finance teams in the mission.

Your main tasks will be as follows (non-exhaustive and evolving list):

• Contribute to the mission’s operational strategy and decision-making by analyzing challenges and proposing solutions ;
• Oversee accounting procedures, ensure accurate data entry, and manage budget preparation, including project and annual budgets ;
• Define and update cash management procedures, ensure proper bank reconciliation, and organize fund transfers as needed ;
• Supervise recruitment, onboarding, and performance management of administrative and finance staff ;
• Compile and submit regular administrative and financial reports to the Head of Mission.

Conditions :

• 6 months, full time, renewable;
• Contract start date: Immediately ;
• Remuneration according to profile;
• Health insurance - 60% covered by SIF;
• Repatriation/liability insurance - 100% covered by SIF;
• Break allowance during the 3 and 9 month breaks;
• Airfare to and from the mission location to home - paid by SIF at 6 and 12 months.

Requirements

• Diploma required: 5 years' higher education (business school, management and business administration) ;
• Minimum Experience : Atleast 3 years' experience as a field administrator and/or experience in management control at the head office of an NGO required ;
• Management and writing skills, very good contextual analysis skills (security management, humanitarian context, etc.) ;
• Proficiency in project cycle management and IT tools ;
• Ability to quickly assess administrative shortcomings and implement corrective measures ;
• Managerial skills and ability to work both in an emergency and on major projects ;
• Rigour, professionalism and responsiveness, especially in emergency situations, and the ability to deploy rapidly in the field ;

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