Administrative Assistant & Records Coordinator

Ziauddin University; Karachi Division; On-site; PKR 600,000 - 880,000; Full time

Job summary

Ziauddin University Karachi is seeking an Office Administrator with strong organizational and communication skills to support daily office operations. The role covers drafting and archiving correspondence, maintaining filing systems, and coordinating with faculties and departments.

The successful candidate will handle calls, emails, calendars, and room bookings, contributing to smooth campus operations and timely response to staff and students.

Qualifications

• Minimum 2 years of relevant office/administrative experience.
• Good organizational, communication, and computer skills.

Responsibilities

• Draft, format, print, and archive routine correspondence, memos, circulars, and reports.
• Maintain physical and digital filing systems for official documents, faculty records, and student files.
• Receive, log, and dispatch incoming and outgoing official correspondence/parcels.
• Coordinate with university maintenance, IT, and housekeeping departments to ensure proper office facilities.
• Answer, screen, and route incoming telephone calls and respond to official email queries.
• Schedule meetings, manage calendars, and book conference/meeting rooms for faculty or departmental heads.
• Support student query resolution by liaising with relevant departments Registrar, Examination, Student Affairs.

Skills

Office administration

Documentation

Data entry

Record keeping

Communication

Organization

Telephone etiquette

Education

Matriculation/ Intermediate

Tools

MS Word

MS Excel

Job description

Ziauddin University Karachi is seeking an Office Administrator with strong organizational and communication skills to support daily office operations. The role covers drafting and archiving correspondence, maintaining filing systems, and coordinating with faculties and departments.

The successful candidate will handle calls, emails, calendars, and room bookings, contributing to smooth campus operations and timely response to staff and students.