Admin And HR Officer

Bluefinch Solutions; Islamabad Capital Territory; On-site; PKR 1,400,000 - 2,000,000; Full time

Job summary

A leading firm in administrative services is seeking an Admin and HR Officer to manage office tasks for the Dubai office. Responsibilities include overseeing recruitment, payroll management, and ensuring smooth operations. Candidates must have a Bachelor's or Master's degree along with at least 3 years of experience in administrative and HR roles. Proficiency in Microsoft Excel is essential, and experience with Odoo or Zoho is preferred. Join our team to enhance organizational efficiency and employee relations.

Qualifications

• Minimum 3 years of experience in administrative and HR roles.
• Strong communication skills, both written and verbal.
• Attention to detail in data management and reporting.

Responsibilities

• Manage administrative needs for the Dubai office.
• Oversee recruitment and hiring processes.
• Handle payroll management and employee relations.

Skills

Advanced proficiency in Microsoft Excel

Data entry skills

Payroll management

Organizing emails with Microsoft Outlook

Experience with Odoo or Zoho

Education

Bachelor's or Master's degree in a relevant field

Tools

Microsoft Excel

Microsoft Outlook

Odoo

Zoho

Job description

Bachelor's or Master's degree in a relevant field

Job Description

Handling Admin Needs for the Dubai Office: As a key responsibility, the candidate will manage and address all administrative needs for our Dubai office. This includes coordinating with local vendors, handling office logistics, and ensuring the smooth day-to-day operations of the office. The Admin And HR Officer will serve as a point of contact between the Dubai office and headquarters, ensuring seamless communication and collaboration.

Daily Taskings and Data Entries: The Admin And HR Officer will play a crucial role in managing day-to-day administrative tasks and ensuring accurate data entries. This includes maintaining and updating employee records, managing office supplies, and contributing to the overall efficiency of the organization.

Recruitment and Hiring: The successful candidate will be responsible for the end-to-end recruitment process, from sourcing and screening candidates to conducting interviews and facilitating the onboarding process. A keen eye for talent and a thorough understanding of the industry will be essential in identifying and attracting top-tier candidates.

Payroll Management: Proficiency in Excel is a must, as the Admin And HR Officer will be tasked with managing payroll processes accurately and efficiently. This includes calculating wages, processing employee benefits, and ensuring compliance with relevant regulations.

Maintaining Company Accounts: The officer will be involved in maintaining and updating company accounts, ensuring financial records are accurate and up-to-date. Attention to detail and a strong understanding of accounting principles will be essential in this aspect of the role.

Employee Relations: Foster positive employee relations by addressing queries, concerns, and facilitating effective communication between management and staff. The Officer will play a pivotal role in creating a supportive and engaging workplace environment.

HR Policy Implementation: Ensure the consistent application of company policies and procedures. The candidate will be responsible for disseminating information about HR policies, conducting training sessions, and providing guidance to employees on policy-related matters.

Performance Management: Collaborate with department heads to implement and oversee performance management processes. This includes setting performance goals, conducting evaluations, and providing constructive feedback to enhance employee performance.

Requirements & Skills

• Demonstrate advanced proficiency in Microsoft Excel, including the ability to create complex spreadsheets, use formulas and functions, and analyze data effectively.
• Efficiently handle tasks such as data entry, payroll management, and financial reporting using Excel.
• Utilize Excel to generate meaningful insights and reports for informed decision-making.
• Minimum 3 Years of Experience: Possess a minimum of three years of hands-on experience in both administrative and human resources roles.
• Showcase a track record of successfully managing day-to-day administrative tasks, handling HR functions, and contributing to organizational efficiency.
• Exhibit strong proficiency in managing and organizing emails using Microsoft Outlook.
• Effectively utilize Outlook for communication, scheduling, and task management.
• Prioritize and respond to emails promptly to ensure timely communication within the organization.
• Odoo/Zoho Experience (Preferred): Preferred experience with Odoo or Zoho, showcasing the ability to navigate and utilize these platforms for enhanced efficiency in HR and administrative tasks.
• Familiarity with Odoo or Zoho will be advantageous in streamlining processes such as recruitment, payroll management, and employee record keeping.

Additional Qualifications:

• Attention to Detail: Demonstrate meticulous attention to detail, especially in tasks related to data entry, employee records, and financial documentation. Ensure accuracy in all administrative and HR processes to maintain the integrity of organizational data.
• Communication Skills: Possess strong written and verbal communication skills to effectively interact with team members, management, and external stakeholders. Articulate and professional communication, both internally and externally, is essential in this role. Exhibit flexibility and adaptability in a dynamic work environment. Navigate changing priorities, tasks, and responsibilities with ease, ensuring a proactive and solutions-oriented approach.
• Confidentiality: Uphold a high level of confidentiality in handling sensitive HR and administrative information. Ensure compliance with privacy regulations and company policies related to confidential data.