Workplace Management Staff

AboitizPower; Makati; On-site; PHP 335,000 - 446,000; Full time

Job summary

AboitizPower is seeking a Workplace Management Staff to provide general administration support for Facilities and Office Support Services. You will work with the Admin Supervisor and other AP Business Units to deliver results, improve operations, and contribute to sustainable energy initiatives.

Responsibilities include coordinating service providers, maintenance, compliance checks, and efficient record management to ensure smooth office operations within budget and safety guidelines.

Qualifications

• Facilities management and admin coordination.
• Vendor supervision and contract compliance monitoring.
• Strong 5S/6S standards implementation and auditing.
• Office administration processes, logistics coordination, and record-keeping.

Responsibilities

• Monitor service providers and ensure compliance with service agreements.
• Coordinate maintenance for offices, systems, and equipment to stay within budget.
• Check contractor compliance, uphold 5S/6S standards, and close Workplace AP Watch reports.
• Prepare LOA for restaurant bookings and coordinate grid vehicle schedules.
• Ensure timely payments for transactions and maintain orderly records.
• Follow IMS policies and protect information assets.

Skills

Facilities management

Vendor supervision

5S/6S implementation

Office administration

Record keeping

Education

Bachelor’s degree holder

Job description

As Workplace Management Staff, you will provide general administration support in relation to Facilities and Office Support Services and contribute directly to transforming energy for a better world. You will work closely with the Admin Supervisor, all AEV employees, and other AP Business Units to deliver results, create positive community impact, and develop your skills in a supportive, purpose-driven environment.

In This Role, Your Responsibilities Will Be:

• Facilities and Services Management: Monitor the activities of Service Providers (Grid Driver, Messengerial, Gardening, and Janitorial Services) and ensure full compliance with service agreements.
• Maintenance Coordination: Facilitate and coordinate regular maintenance, repairs, and improvements for office buildings, systems, and equipment (including air conditioning units, electrical systems, FDAS, printers, and emergency lights) to ensure everything remains operational on time and within budget.
• Compliance & Reporting: Check contractor compliance, maintain 5S/6S standards in office and common facility areas, conduct self-audits, and manage the checking and closure of Workplace-related AP Watch reports.
• Office Support Services: Prepare Letters of Authority (LOA) for restaurant bookings and food refreshments, manage grid vehicle schedules/contracted services, work on restaurant accreditations, and coordinate plant visits.
• Financial and Record Management: Ensure prompt payment of all transactions within scope (mobile plans, food establishments, utilities, janitorial services) and maintain a systematic filing system for all records, documents, and reports.
• Operational Integrity: Conform to company policies, safety rules, and Integrated Management Systems (IMS) while protecting information assets from unauthorized access or disclosure.

To Succeed in this Role, we need someone who:

• Demonstrates Strong Compliance & Integrity: Strictly adheres to company guidelines, safety rules, and protocols to protect confidential data and sensitive information assets.
• Is Highly Organized and Detail-Oriented: Displays excellent capability in maintaining systematic records and multi-tasking administrative demands smoothly.
• Is a Reliable Coordinator: Functions excellently as an internal and external point of contact, seamlessly collaborating with vendors, contractors, and internal business units.
• Is Adaptable and Proactive: Possesses a strong continuous improvement mindset (such as driving 5S/6S standards) and is ready to take on other related administrative duties assigned by leadership.

What You Will Need:

Education & Experience:

• Education: Bachelor’s degree holder.
• Experience: Preferably with related professional, leadership, and project experience.
• License: Not required.

Technical / Functional Skills:

• Proficiency in facilities management, vendor supervision, and contractor compliance monitoring.
• Strong skills in 5S/6S standards implementation and auditing.
• Expertise in office administration processes, logistics coordination, and administrative record-keeping.

Our Culture & Commitment to You: Powering Your Future

At AboitizPower, we honor you not just as a professional, but as a person. Our promise is to provide a workplace where you can thrive through:

• Powered by People: We value your unique identity and ensure you feel supported, trusted, and empowered.
• Own Your Growth: Learn, grow, and advance through mentorship, leadership opportunities, and meaningful learning experiences.
• Why We Work: Purpose is part of every job here. Your efforts directly contribute to community upliftment, sustainability, and shaping the future of energy.
• Empowering Culture: Bring your full self to a workplace grounded in belonging and collaboration.
• Recognition that Matters: We celebrate both visible milestones and steady efforts, honoring the dedication you bring to our mission.

About Us

AboitizPower is the holding company for the Aboitiz Group’s investments in power generation, distribution, and retail electricity services. We are among the largest power producers in the Philippines, with a balanced portfolio of assets located across the country. We are also a major producer of renewable energy, with several hydroelectric, geothermal, and solar power generation facilities.