Virtual Assistant. Work from Home. US hours.

THE OPPORTUNITY

We are looking for a full-time Virtual Assistant to service our client in the USA. Their business is providing strategic solutions for brands navigating the world of entertainment and digital marketing by fostering organic partnerships with Actors, Musicians, Influencers, Brands, and Athletes.

We are looking for a reliable and detail-oriented Virtual Assistant to provide comprehensive administrative support. This role will be crucial in managing travel logistics, organizing files, and handling various administrative tasks, and liaison between talents and clients. The ideal candidate will be a self-starter, possess excellent communication skills, and thrive in a fast-paced environment.

This is a full-time, contractual freelancer position with a trial period of 3 months and is 100% remote (work from home). We are looking for someone with a strong remote support background and has experience with being an executive VA and can keep confidential data and information.

If you have at least 5 years of experience as a Virtual Assistant (with US client preferred), then we invite you to apply.

Thank you for your interest. Please note that only qualified candidates will be considered.

QUALIFICATIONS

• Bachelor’s degree in any field

• At least 5 years proven experience as a Virtual Assistant or in a similar administrative role.

• Excellent organizational and time management skills.

• Proficiency in using online travel booking platforms and tools.

• Strong attention to detail and accuracy.

• Excellent English written and verbal communication skills.

• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

• Skills Needed:

  • Travel booking and itinerary management

  • Expense reporting

  • Calendar management

  • File organization

  • Data entry

  • Communication (written and verbal)

  • Time management

  • Attention to detail

  • Problem-solving

  • Contract encoding, editing, QA and reviews

• Ability to work independently and remotely.

• Experience with expense reporting software is a plus.

• Experience in the Digital Marketing industry is a plus.

• Has a quiet and distraction-free workspace at home.

• Owns a laptop or desktop computer and has a fast, reliable Internet connection at home (at least 100mbps).

• Willing to work US hours and semi-flexible schedules.

JOB DESCRIPTION (SCOPE OF WORK)

• Able to book flights, travel arrangements, itineraries and other travel details for the executive.

• Manage and assist with emails and business correspondence and communications.

• Manage, create and schedule meetings.

• Make regular follow ups to business partners, clients or other contacts.

• Must be able to manage the executive’s daily, weekly and monthly schedules.

• Manage and organize business and office files and other documents.

• Keep track of travel expenses, other expenses and other minor bookkeeping entries.

• Communicate and follow up with other contacts as needed.

• Do research work as assigned by the client.

• Liaison with clients, talents and suppliers.

• Contract encoding, editing, QA and review.

• Do miscellaneous errands or tasks related to the above.

WORK HOURS

• Work from home. Full-time freelance, contractual position.

• 8 hours shift per work day.

• Schedule: 10AM to 7PM California, US, PST time, Mondays to Fridays.

• Must be willing to have a semi-flexi schedule dependent on Client schedule since Client is mostly on travel and on different time zones.

• USA Holidays off and unpaid.

• Any overtime needs to be pre-approved by the client.

ADDITIONAL NOTES

• Although you will be reporting directly to the designated manager from our client, you will also be reporting to and will be supervised by Big Ideas Social Media Inc, who is the consultant and service provider (Agency) of the US business.

• Big Ideas will be the one to provide your compensation and other HR and administrative needs locally.

• You will be classified as “Self-Employed” when it concerns legality and taxation.

• You will not be considered an employee of our Client or Big Ideas Philippines but instead, you will be a self-employed freelance professional.

• Big Ideas (the agency) will deduct a 5% Expanded Withholding Tax as per PH and BIR laws. (10% if you do not have a COR, Certificate of Registration as Self-Employed from the BIR)

• Contract is subject to an “evaluation period” and subject to contract renewal based on performance of the freelancer.

• Renewal or raise in compensation is subject to client discretion (and your performance) and is not guaranteed.