Virtual Assistant (Advocacy & Communications Writer)

Outsourcey; Philippines; Remote; PHP 400,000 - 600,000; Full time

Job summary

A leading remote staffing company is seeking a Mid-Senior Level Administrative Assistant to support projects and manage communications in the cannabis industry. Candidates should have 3-5 years in similar roles, possess technologies like Google Workspace, and be able to work discreetly. This position offers a competitive salary and opportunities for career growth.

Benefits

Competitive salary

Career growth opportunities

Qualifications

• 3-5 years of experience in administrative or virtual assistant roles.
• Must demonstrate reliability and adaptability in a fast-paced environment.
• Comfortable working with sensitive information discreetly.

Responsibilities

• Track loose ends across multiple concurrent projects and ensure timely execution.
• Log completed sales and inventory movement into cannabis compliance systems.
• Filter and organize high-volume inboxes for effective communication management.
• Set up or maintain time-saving tools to streamline operations.

Skills

administrative or virtual assistant experience

Cannabis Industry Knowledge

Systems & Tech Savvy

Exceptional Organization

Discretion

Flexible Communication

Tools

Google Workspace

Slack

WhatsApp

Zapier

Airtable

Job description

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Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Profile Requirements:

• Experience Level: Minimum 3-5 years of administrative or virtual assistant experience, ideally in a fast-paced or founder-led environment; must demonstrate reliability and adaptability.
• Cannabis Industry Knowledge (Preferred): Experience supporting a licensed cannabis operator, or understanding of compliance, POS systems, and cannabis-related business workflows is highly desirable.
• Systems & Tech Savvy: Proficiency with tools such as Google Workspace, Slack, WhatsApp, Zapier, and Airtable; experience setting up efficient digital workflows and automations.
• Exceptional Organization & Initiative: Able to bring structure to chaos; thrives on organizing information, following up on incomplete tasks, and nudging projects to completion without constant oversight.
• Discretion & Cultural Fit: Comfortable working in the cannabis space and aligned with plant-based wellness; must be compassionate, nonjudgmental, and able to handle sensitive information discreetly.
• Flexible Communication & Time Zones: Willing to work during U.S. Pacific hours or overnight shifts to ensure founder wakes up to a completed to-do list; WhatsApp and async-friendly preferred.

Core responsibilities:

• Project Coordination & Task Follow-Through: Track loose ends across multiple concurrent projects and ensure timely execution. Help manage the founder’s overflowing to-do list, document action items, and maintain forward momentum day to day.
• Compliance & Inventory Data Entry: Log completed sales and inventory movement into the appropriate POS and state-mandated cannabis compliance systems (e.g., METRC or equivalent) to ensure regulatory alignment.
• Inbox, Email & Communication Management: Filter and organize high-volume inboxes; flag key communications; draft, send, and follow up on professional emails, grant research inquiries, and nonprofit correspondence.
• Workflow Optimization & Automation: Set up or maintain time-saving tools and automations (e.g., Zapier, Google Workspace, Airtable) to streamline operations across marketing, logistics, and back-office functions.
• Document & File Organization: Digitize scattered notes, research, and ideas into clean, searchable systems or folders. Help capture the founder’s vision in tangible formats and support execution.
• Admin Support Across Ventures: Provide flexible support across multiple ventures and collaborations, including assistance with grant research, nonprofit filing support, and light bookkeeping if skilled.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

This is a remote position.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Writing/Editing

• Industries

  Writing and Editing

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