Virtual Admin Assistant - Vendor Management

FGC+; Davao City; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading outsourcing company in Davao City is looking for a Vendor Specialist to manage procurement and provide executive support. The ideal candidate must have strong organizational skills and attention to detail, managing vendor documentation and fulfilling procurement tasks. This role offers competitive pay and benefits, including HMO from Day 1 and annual leave. Join a nurturing environment focused on personal and professional growth.

Benefits

Day 1 HMO

Competitive pay including incentives

25 days of annual paid leave

13th month pay

Onsite medical support

Employee Engagement Events

Skills training for development

Qualifications

• Proven experience in a role requiring high accuracy in data entry and reconciliation.
• Highly organized with the ability to manage multiple tasks, projects, and deadlines simultaneously.
• Demonstrated ability to provide executive-level administrative support, including independent project management.
• Skilled in navigating and utilizing multiple software applications and databases.
• Exceptional written and verbal communication skills.
• Ability to thrive in a dynamic, fast-paced environment.

Responsibilities

• Accurately update and maintain vendor and customer information across multiple systems.
• Manage the full procurement cycle for all drugs by placing orders via various methods.
• Provide a high level of administrative support to procurement and vendor management.
• Serve as a primary point of contact and liaison for vendor inquiries.

Skills

Attention to Detail

Organizational Skills

Administrative Acumen

Technical Proficiency

Communication

Adaptability

Job description

About FGC+

#SparkSuccess at FGC+!

Since 2011, FGC+ has been committed to transforming US businesses through our all-inclusive outsourcing solutions. Through the years, we've built strong remote teams, developed customized processes, and provided exceptional customer service, helping companies soar to new heights. Our dedicated professionals excel in supporting a diverse range of industries with unmatched dedication.

Driven by our core values of Empathy, Reliability, Possibility, and Growth, we are focused on #IgnitingPossibility and helping each team member unlock their full potential. At FGC+, we offer more than just a job; we provide a nurturing environment where work-life balance, mentorship, employee engagement, and continuous learning are the pillars of your success.

Here, you are more than just an employee—you are part of a team where you can truly thrive and make a difference.

About The Job

The Vendor Specialist is a pivotal, dual-focused role that requires a strong blend of executive administrative support and end-to-end pharmaceutical procurement. This individual is responsible for ensuring the integrity of all vendor documentation and the full procurement cycle for multiple locations. The ideal candidate is a highly organized, proactive professional with exceptional problem-solving skills who excels at managing complex information, anticipating needs, and independently completing projects in a fast-paced environment. They must be detail-oriented, adaptable, and a strong communicator, capable of providing seamless support to our procurement operations.

What You\'ll Do

• Vendor and Data Management: Accurately update and maintain vendor and customer information across multiple systems and forms. Independently find and reconcile data from various sources to ensure the accuracy and integrity of all vendor documentation.
• Pharmaceutical Procurement: Manage the full procurement cycle for all drugs by placing orders via electronic systems, email, and phone as required by each manufacturer and distributor. Ensure timely and accurate order placement to prevent supply chain disruptions.
• Executive Administrative Support: Provide a high level of administrative support to procurement and vendor management operations. Anticipate project needs, proactively manage deadlines, and handle sensitive information with discretion.
• Communication: Serve as a primary point of contact and liaison for vendor inquiries, resolving issues and maintaining strong professional relationships.

What You\'ll Bring

• Attention to Detail: Proven experience in a role requiring high accuracy in data entry and reconciliation.
• Organizational Skills: Highly organized with the ability to manage multiple tasks, projects, and deadlines simultaneously.
• Administrative Acumen: Demonstrated ability to provide executive-level administrative support, including independent project management and proactive problem-solving.
• Technical Proficiency: Skilled in navigating and utilizing multiple software applications, databases, and other software systems.
• Communication: Exceptional written and verbal communication skills.
• Adaptability: Ability to thrive in a dynamic, fast-paced environment and handle new challenges with a positive attitude.
• Can work on graveyard shift and on-site in a BPO setting

What We Have To Offer

A company culture based on our purpose to bring out the untapped potential, creativity, and success in people, partnerships, and brands. A culture built on the mission to develop high-functioning teams by providing an environment of constructive support and inspiration where people grow personally and professionally.

• Day 1 HMO
• Competitive pay including incentives and generous allowances
• Payment of all statutory government benefits
• 25 days of annual paid leave some days are convertible to cash
• 13th month pay
• Onsite medical support
• Employee Engagement Events
• Employee Referral Program
• Skills, training for personal and professional development

A million possibilities are waiting to be ignited. Click "Apply Now"!

The Pay Range For This Role Is

25,500 - 31,000 PHP per month (Sands Office)