VA Bookkeeper

BACK ROOM OFFSHORING INC.

Central Luzon

On-site

PHP 446,000 - 781,000

Full time

14 days+

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Benefits offered by this job

Travel Subsidy Allowance

Free staff house accommodation

Free Shuttle service

Free Lunch

Free Uniform

Perfect attendance bonus

Job summary

BACK ROOM OFFSHORING INC. is seeking a detail-oriented Administrative Assistant / Bookkeeper to support our growth in Clark Pampanga. You will manage inboxes, calendars, prepare client communications, enter bills in Xero, reconcile transactions, and assist with payroll and client onboarding documents.

The role offers hybrid work options, travel subsidies, staff housing, shuttle, meals, uniforms, and attendance rewards, with training and ongoing engagement initiatives for all employees.

Qualifications

Qualification in administration or bookkeeping is required.
Experience with accounts payable/receivable, bank reconciliations, and financial reporting.

Responsibilities

Manage inboxes, calendars, appointments, and reminders.
Prepare client communications, emails, and follow-ups.
Update and maintain internal systems (Asana, OneDrive, Teams, Harvest).
Assist with proposals, reports, and client onboarding documents including AML.

Skills

Administration

Bookkeeping

Xero

Microsoft Office

Google Workspace

Asana

Harvest

OneDrive

Teams

Excel

Data entry

Automation

Education

Administration/Bookkeeping qualification

Tools

Xero

Asana

Harvest

Teams

OneDrive

Google Drive/Workspace

Slack

Zoom

Microsoft Excel

Job description

Want to be part of a community that focuses on work-life balance, provides competitive salary and fantastic opportunities?

The Backroom Offshoring Inc. is a KPO company experiencing strong dynamic growth and we want you to be part of it!

Located at One West Aeropark in Clark Pampanga, a world-class building with top facilities, a conducive work environment is guaranteed!

Main Tasks

Virtual Assistant / Admin Tasks

Managing inboxes and calendars, scheduling appointments and reminders

Preparing client communications, email responses, and follow-ups

Updating and maintaining internal systems (Asana, OneDrive, Teams, Harvest, etc.)

Assisting with preparation of proposals, reports, and client onboarding documents, including AML

Conducting online research and preparing summaries when required

Supporting the director and team with ad-hoc administrative tasks to ensure smooth operations

Research in software and AI implementation, including building robots to use within the company

Bookkeeping Tasks

Entering and coding bills, invoices, receipts, and expenses in Xero

Reconciling bank transactions and preparing cashbook reports

Assisting with payroll preparation and employee records (basic processing, timesheets, leave entries)

Maintaining accurate client files and bookkeeping records in line with NZ standards

Managing client email accounts, including correspondence with suppliers and customers

Reconciling account transactions, ensuring accurate coding and GST application

Checking and processing monthly PAYE returns

The above list is not exhaustive, and the role may change to meet the overall objectives of the company.

Other Duties

Recording all time in 6-minute increments including descriptions of work completed

Social Media / LinkedIn for the company

HR tasks, such as customizing employment contracts

Sending new employee forms and setting up in software

Setting up clients on payroll software, ensuring company settings and staff are correct

Other ad-hoc administrative tasks as required

Recording tasks and workflow in Asana

Required Experience

Hold a qualification in administration, bookkeeping, or similar

Understanding of accounts payable/receivable processes, bank reconciliations, and financial reporting

2–5 years of relevant experience including bookkeeping

At least 1 year of experience using Xero

Proficiency with Microsoft Office / Google Workspace (advanced Excel/Sheets skills are valuable)

Experience with cloud-based tools – e.g., Asana, Harvest, Teams, OneDrive, Slack, Zoom

Comfortable troubleshooting basic IT issues (file sharing, formatting, integrations, etc.)

Ability to quickly learn and adapt to new software platforms (CRMs, project management tools, practice management systems)

Strong attention to digital workflows – automation mindset, efficient keyboard skills, accuracy with data entry

Person Specification

Skills & Competencies

Detail-oriented & accurate – committed to producing clean, reliable financial records

Highly organized – able to manage multiple priorities, deadlines, and client tasks efficiently

Proactive & resourceful – takes initiative, solves problems, and doesn’t wait to be told every step

Tech-savvy & adaptable – comfortable with cloud-based tools and quick to learn new systems

Curious & growth-minded – genuinely interested in how technology (including AI) can transform bookkeeping and admin workflows

Strong communicator – clear, professional English (written and spoken) to engage with team members and clients

Integrity & trustworthiness – handles sensitive financial and business information with discretion

Collaborative yet independent – works well remotely, but also thrives as part of a supportive team

Personal Attributes

Positive attitude (essential)

Professional approach (essential)

Confident manner (essential)

Work Set-up:

Onsite, Hybrid or work from home set up, subject for client approval

This position is exclusively open to Philippine citizens currently living in the Philippines. While remote work offers flexibility, please note that this role requires adherence to local regulations, making it suitable only for those based in the Philippines. We appreciate your understanding and look forward to receiving applications from qualified candidates who meet these criteria.

Onsite/Hybrid employee additional benefits: