US Intermediate Bookkeeper- WFH

TOA Global; Cebu City; On-site; PHP 400,000 - 600,000; Full time

Job summary

A leading company is seeking a Bookkeeper to handle financial services for a diverse portfolio of interior design clients. The role involves managing client records, preparing reports, and ensuring compliance with accounting standards. A strong attention to detail and familiarity with relevant software tools is essential for success in this fast-paced environment.

Qualifications

• 3-5 years experience in bookkeeping or finance within related industries.
• Strong accounting practices knowledge, familiar with Cash and Accrual accounting.
• Proficient in QuickBooks, Excel, and has experience with payroll software.

Responsibilities

• Maintain financial records through monthly reconciliations, prepare financial reports.
• Handle data entry for procurement and assist operations team as needed.
• Communicate with internal departments and occasionally with clients.

Skills

Attention to detail

Organizational skills

Tools

QuickBooks

Microsoft Office

Google Drive

Job description

About this role:

This role is responsible for completing day-to-day bookkeeping and related financial services for

a steady client roster of interior design clients.

Key Responsibilities:

• Maintain client financial records in accounting softwares through monthly reconciliations

and historical reconciliations; work with Proposals, POs, Invoices, Accounts Payable,

Accounts Receivable, Income, Expenses, General Ledger, and Sales Tax.

• Work with accounting information on a Cash Basis and Accrual Basis.
• Sync bank statements and enter transaction data in financial softwares on a weekly,

biweekly, or monthly basis. Reconcile data on a monthly basis for all accounts.

• Prepare monthly financial statements and reports while ensuring accuracy and

compliance with accounting standards. Prepare other custom financial reports upon

request.

• Manage priorities to close each month in an efficient manner.
• Handle large amounts of data entry for long term historical reconciliation projects.
• Assist with setting up new software accounts for clients - Chart of Accounts, sales tax

rates, settings, and preferences.

• Prepare sales tax reports and file sales tax in various states.
• Use payroll software to prepare payroll reports and run payroll in various states.
• Identify and troubleshoot financial issues and software issues with the internal team.
• Communicate daily with various internal departments and team members. Occasional

communication with clients.

• Data entry to assist our procurement team - Items, Pricing, POs, and Invoices.
• Ad-hoc tasks to assist our operations team - Setting up new clients/projects in time

tracking and billing systems, filing invoice/receipts, assisting with internal Invoice

creations, internal bookkeeping.

The ideal candidate will be familiar with the intricacies of bookkeeping for the interior design industry, retail, or related industry. They will have a strong attention to detail and understanding of accounting and bookkeeping terminology and best practices. They will be proactive in their work, willing to share new ideas, and eager to contribute to the team!

Qualifications / Skills:

• 3-5 years experience in a bookkeeping or finance role in the interior design, retail, or

related industry

• Strong knowledge of of accounting practices and the differences between Cash and

Accrual accounting

• General knowledge of US tax code and ability to read and interpret tax returns is a plus
• Experience with QuickBooks software
• Experience with industry softwares including Studio Designer, Design Manager, Houzz
• Pro/Ivy is a plus. Training will be provided
• Experience with payroll softwares including ADP, Justworks, and Gusto
• Experience with Microsoft Office, especially Excel
• Experience with Google Drive, especially Google Sheets
• Strong organizational skills and attention to detail
• Ability to self-direct work and manage competing and shifting priorities