US Healthcare Recruitment Administrator - WFH

Penbrothers; Mandaluyong; Remote; PHP 1,739,000 - 2,609,000; Full time

Job summary

A leading healthcare staffing agency is seeking a US Healthcare Recruitment Administrator to create submission-ready clinician profiles. This role requires meticulous formatting of resumes, collecting references, and ensuring compliance with client standards. The ideal candidate has 3-4 years of relevant experience, strong organizational skills, and a customer-first mindset. This position offers a unique opportunity to impact clinician experiences positively.

Qualifications

• 3-4 years of experience in administrative, data entry, or document processing roles.
• Experience in recruitment, staffing, or healthcare administration preferred.
• Strong organizational and file management skills.

Responsibilities

• Format clinician resumes according to client standards.
• Collect professional references and credential documents efficiently.
• Ensure all profile data is verified and organized.

Skills

Attention to detail

Organization skills

Customer-first mindset

Collaboration

Job description

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a fast-growing healthcare staffing agency dedicated to rehumanizing healthcare by improving the patient experience through strong, trusted partnerships with healthcare facilities and clinicians. Their innovative, people-first approach sets them apart, and they are seeking driven individuals to join their team and make a meaningful impact on the lives of clinicians and patients.

About the Role

The US Healthcare Recruitment Administrator is responsible for building clean, complete, and submission-ready profiles for clinicians preparing to be submitted to client job orders. This includes formatting resumes, gathering references, and collecting and organizing certifications, licenses, and skills checklists. You'll work closely with Talent Advisors to ensure every submission meets compliance and presentation standards supporting a best-in-class clinician experience.

What you’ll do

• Format clinician resumes precisely according to client standards.

• Efficiently send and collect professional references, skills checklists, and credential documents.

• Ensure all required data is thoroughly gathered, verified, and meticulously organized.

• Prepare and package full profiles for seamless submission by TAs and CEs.

• Update Applicant Tracking System (ATS) records accurately and maintain documentation status diligently.

• Communicate proactively and clearly with TAs and CEs to ensure timely submission of profiles.

What You Bring

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• At least 3-4 years of proven experience in a similar administrative, data entry, or document processing role.

• Experience within a recruitment, staffing, or healthcare administration environment is highly advantageous.

• Impeccable attention to detail and a keen eye for accuracy.

• Excellent organization and efficient file management skills.

• A strong customer-first mindset and a proven ability to collaborate effectively with internal teams.

• Ability to manage high-task volumes and consistently meet deadline-driven work.

• Familiarity with credentialing processes or experience in healthcare staffing is preferred.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.