Trust.Operations Assistant

The Citco Group Limited; Philippines; On-site; PHP 201,000 - 268,000; Full time

Job summary

The Citco Group Limited in the Philippines seeks a detail-oriented administrative assistant to support the Global Subsidiary Governance Services team. You will maintain and update client files in Viewpoint/Document Manager and ensure information is accurate across portals.

You will organize documents, handle correspondences, assist with signatures and internal reports, and help the team with system updates. The role requires a college degree and offers range of benefits and growth.

Qualifications

• Must have a college or university degree.
• Preferred: Law student (graduating or on their 3rd year or in executive class) or Law graduates with no relevant experience.

Responsibilities

• Maintain and update all relevant information and document in Viewpoint and Document Manager (VP/DM).
• Review, rename and save documents in Shared Drive and upload to VP/DM.
• Follow and store relevant correspondences.
• Collect and administer all client related documentation and files to ensure information is complete, accurate, up-to-date and readily available.
• Ensure the accuracy of information in the client service portal vis‑à‑vis the information in Viewpoint.
• Ensure that all documents in the client service portal are up to date.
• Assist the client service team in any request pertaining to updating the entity management system and in uploading of files in the document manager.
• Maintain an accurate report of all documents and/or correspondence saved in Shared drive and Document Manager.
• Assist in printing and arranging of necessary signatures.
• Assist the team in organizing internal reports used on a daily basis.
• Complete the timesheet.
• Follow existing work standards and procedures and properly use external / internal systems.
• Assist in solving any work related issues.
• Liaise, monitor and assist on tasks performed by the assigned team.

Education

College degree

Job description

JOB DESCRIPTION

For more than 75 years, we have been at the forefront of the corporate services industry, serving dynamic companies with sharp thinking, foresight, and unmatched expertise. That tradition continues today and into the future as we carve new paths and help shape the future of our industry.

About Citco

For more than 75 years, we have been at the forefront of the corporate services industry, serving dynamic companies with sharp thinking, foresight, and unmatched expertise. That tradition continues today and into the future as we carve new paths and help shape the future of our industry.

About The Team & Business Line

For over 75 years Citco has developed an ethos of service excellence and partnership in corporate fiduciary and administration that our clients rely upon. Through our global office network we provide a full suite of corporate administrative services to set up, administer and maintain corporate entities throughout their life cycle. Working with our Global Subsidiary Governance Services (GSGS) team, you will work with multinationals, corporates and private clients to provide critical support that helps them meet the increasing regulatory and compliance requirements that shape the industry.

Responsibilities

Your Role:

• Maintain and update all relevant information and document in Viewpoint and Document Manager (VP/DM)
• Review, rename and save documents in Shared Drive and upload to VP/DM
• Follow and store relevant correspondences
• Collect and administer all client related documentation and files to ensure that information is complete, accurate, up-to-date and readily available
• Ensure the accuracy of information in the client service portal vis‑à‑vis the information in Viewpoint
• Ensure that all documents in the client service portal are up to date
• Assist the client service team in any request pertaining to updating the entity management system and in uploading of files in the document manager
• Maintain an accurate report of all documents and/or correspondence saved in Shared drive and Document Manager
• Assist in printing and arranging of necessary signatures
• Assist the team in organizing internal reports used on a daily basis
• Complete the timesheet
• Follow existing work standards and procedures and properly use external / internal systems
• Assist in solving any work related issues
• Liaise, monitor and assist on tasks performed by the assigned team

Qualifications

About You:

• Must have a college or university degree (preferred: Law student [graduating or on their 3rd year or in executive class] or Law graduates with no relevant experience)

Our Benefits

Your well being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.