Team Assistant

MA Financial Group; Taguig; On-site; PHP 390,600 - 613,800; Full time

Job summary

MA Financial Group is seeking a Team Assistant to support the Real Estate Credit business daily, providing proactive administrative and coordination support across multiple teams to drive efficiency and a well-functioning environment.

Key responsibilities include calendar management, travel arrangements, onboarding, coordinating with IT, Legal, Compliance, Finance and People & Culture, and maintaining CRM records and SharePoint resources.

Qualifications

• Experience in an administrative, team assistant, or coordination role.
• Strong organisational skills with the ability to manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office and document management tools.

Responsibilities

• Provide comprehensive administrative support including calendar management, meeting coordination, travel arrangements, and expense processing.
• Coordinate onboarding for new team members and support day-to-day operations, office administration, catering, and event registrations.
• Serve as central coordination point for the team, liaising with IT, Legal, Compliance, Finance, and People & Culture.
• Support operational activities with compliance tasks, audits, reporting, and process improvements.
• Coordinate client and external stakeholder meetings, prepare client materials, maintain CRM records, and track engagement.
• Maintain team documentation, SharePoint resources, internal platforms, and ensure records are up to date.
• Contribute to a positive team culture by organising team events, offsites, training initiatives, and providing first-level IT support while coordinating issue resolution with IT.

Skills

Administrative support

Calendar management

Meeting coordination

Travel arrangements

PowerPoint

Excel

CRM usage

Tools

Microsoft Office

SharePoint

Job description

MA Financial Group is a global alternative asset manager specialising in private credit, real estate and hospitality.

We lend to property, corporate and specialty finance sectors and provide corporate advice. We invest and manage $13.3 billion on behalf of our clients, have $165 billion in managed loans and have advised on over $125 billion in advisory and equity capital market transactions.

We have a team of over 900 professionals across locations in Australia, China, Hong Kong, New Zealand, Singapore, United States and the Philippines.

MA Financial is a place of opportunity and unlimited potential. It’s a place that empowers you to think, collaborate, and help create something truly valuable.

About the role

The Team Assistant plays a key role in supporting the day-to-day operations of the MA Real Estate Credit business. This role provides proactive, high-quality administrative and coordination support across multiple teams, helping to drive efficiency, consistency, and a well-functioning team environment.

Key Responsibilities

• Provide comprehensive administrative support, including calendar management, meeting coordination, travel arrangements, expense processing, and presentation prep aration.
• Coordinate onboarding for new team members and support the smooth day-to-day operations of the team, including office administration, catering, and event registrations.
• Serve as the central coordination point for the team, managing schedules, communications, and liaising with internal stakeholders such as IT, Legal, Compliance, Finance, and People & Culture.
• Support operational activities by assisting with compliance tasks, audits, reporting, and process improvement initiatives.
• Coordinate client and external stakeholder meetings, prepare client materials, maintain CRM records, and track client and marketing engagement.
• Maintain team documentation, SharePoint resources, internal platforms, and ensure records, recurring documents, and key information are accurate and up to date.
• Contribute to a positive team culture by organising team events, offsites, training initiatives, and providing first-level IT support while coordinating issue resolution with IT.

Skills & Experience

• Experience in an administrative, team assistant, or coordination role
• Strong organisational skills with the ability to manage competing priorities in a fast-paced environment
• High attention to detail and strong communication skills
• Proactive, team-oriented mindset with a willingness to take ownership
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and document management tools
• Adaptable, with a strong work ethic and desire to continuously improve