Talent Acquisition Specialist

Join MEDVA; Philippines; Remote; PHP 600,000 - 900,000; Full time

Job summary

MEDVA is seeking a Talent Acquisition Specialist to attract, screen, and place qualified Virtual Assistants for U.S.-based healthcare clients. The role is fully remote in the Philippines and requires availability during U.S.

business hours to support client interviews and placement timelines. You will own the candidate experience from outreach through onboarding, coordinate with recruiters, pod team leads, and stakeholders, and maintain accurate ATS records while contributing to a positive,

Qualifications

• Bachelor’s degree in a related field or equivalent practical experience.
• At least 5 years of experience in recruitment or talent acquisition.
• Experience in full-cycle recruitment and high-volume roles.
• Experience with ATS and recruitment sourcing tools.
• Experience recruiting for virtual assistant, BPO, or healthcare roles for U.S.-based clients.

Responsibilities

• Develop and manage talent pipelines for VA roles across healthcare specializations.
• Conduct screening and preliminary interviews to assess qualifications and remote-work readiness.
• Coordinate interviews and placements across internal stakeholders and time zones.
• Onboard new VAs and prepare new-hire documentation.
• Maintain accurate candidate records and oversee vendor relationships and recruitment tools.

Skills

Sourcing

Screening

Interviewing

ATS

Recruitment coordination

Vendor management

Education

Bachelor's degree

Tools

ATS platforms

Job description

Job Title:

Talent Acquisition Specialist

Job Location:

Philippines (Remote)

Schedule:

US Business Hours | Night shift

POSITION SUMMARY

The Talent Acquisition Specialist is responsible for attracting, assessing, and placing qualified Virtual Assistants (VAs) with MEDVA’s U.S.-based healthcare clients, while ensuring a positive, compliant, and efficient experience for every candidate. Reporting to the Senior Talent Acquisition Manager, this role is the primary point of contact for candidates from first outreach through onboarding. It works closely with Recruiters, Pod Team Leads, Client Success, and hiring stakeholders to keep MEDVA’s talent pools ready for current and future client demand.

This is a hands-on, full-cycle role that combines proactive sourcing and talent pooling with day-to-day recruitment execution. The TA Specialist will source and screen candidates across multiple channels; review assessments and conduct preliminary interviews; run pre-interview debriefs to prepare candidates for client interviews; coordinate scheduling and placement; and support new VAs through onboarding. The role also maintains accurate candidate records, prepares new-hire documentation, and helps manage the job boards, sourcing platforms, and assessment of vendors that support recruitment activity.

This is a fully remote Philippines-based position. The role requires availability during U.S. business hours as needed to support client interviews and placement timelines, and flexibility for occasional early or late calls. Occasional participation in career fairs and recruitment events may be required.

ESSENTIAL JOB FUNCTIONS

• Build and maintain talent pipelines for current and anticipated VA roles, such as medical administrative, billing, scribing, dental, and other healthcare specializations, keeping candidate pools warm for future openings.
• Segment and tag pooled candidates by role, skill level, specialization, and availability so qualified talent can be matched quickly when client orders open.
• Re-engage previously screened and silver-medalist candidates through regular check-ins, updates, and pipeline nurturing.
• Monitor pipeline health against forecasted client demand and flag gaps early to the Senior Talent Acquisition Manager and Pod Team Leads.

Sourcing

• Source candidates through job boards, social media, professional networks, referrals, and other channels to identify qualified candidates for open and pipeline roles.
• Write targeted outreach messages and Boolean or keyword searches to reach both active and passive candidates.
• Track the performance of each sourcing channel and recommend where to focus sourcing effort for hard-to-fill or high-volume roles.

Screening & Assessment

• Assist in developing job descriptions and job postings that reflect client and organizational needs and attract suitable candidates.
• Conduct paper screening of applications against role requirements, and review skills, typing, and English-proficiency assessments.
• Conduct preliminary interviews to evaluate qualifications, communication skills, healthcare knowledge, work setup, and overall fit for remote VA work.
• Evaluate candidates objectively and consistently against defined criteria and calibration standards, and document clear, evidence-based recommendations.
• Facilitate pre-interview debriefs to prepare shortlisted candidates for client interviews, covering role expectations, client context, and interview etiquette.

Interview Coordination & Placement

• Coordinate interview schedules and logistics across candidates, Recruiters, Client Success, Inside Sales and other internal stakeholders, accounting for time-zone differences.
• Facilitate the placement process from client selection through offer acceptance, keeping all parties informed of status and next steps.
• Gather and share post-interview feedback with candidates and internal teams to improve future matches.

Candidate Experience & Onboarding

• Ensure a positive candidate experience throughout the hiring process through timely, clear, and professional communication.
• Assist in onboarding new VAs, including sending welcome packets, coordinating orientation sessions, and confirming readiness for their start date.
• Act as a point of contact for candidate and new-hire questions through the onboarding period, escalating issues as needed.
• Stay informed about industry trends, best practices, and emerging technologies in talent acquisition and onboarding, and recommend improvements to recruitment processes and the candidate and onboarding experience.

Stakeholder Collaboration & Employer Branding

• Collaborate with Recruiters, Pod Team Leads, Client Success, Inside Sales and other internal stakeholders to support hiring priorities and recruitment initiatives.
• Support employer branding by attending career fairs, organizing recruitment events, and promoting MEDVA as an employer of choice for healthcare VAs.

Compliance, Data & Documentation

• Maintain accurate, complete candidate records in the applicant tracking system (ATS), including status updates, assessment results, and interview notes.
• Ensure data accuracy and integrity in candidate records, reports, and recruitment metrics to support data-driven decision-making.
• Handle candidate information in line with data privacy regulations, including the Philippine Data Privacy Act, and HIPAA awareness expectations for healthcare roles.
• Prepare contracts and new-hire paperwork in line with company policy and applicable employment regulations.
• Liaise with job boards, sourcing platforms, staffing agencies, and assessment tool providers, and manage accounts, contracts, and renewals to support recruitment activity.
• Evaluate vendor performance and cost-effectiveness, elevate issues, and recommend changes to optimize the recruitment vendor mix.
• Use AI and automation tools to accelerate sourcing, screening, outreach, and documentation, while applying independent judgment and validating the output.
• Identify manual steps, bottlenecks, or data-quality issues in the recruitment process and recommend practical improvements.

PERFORMANCE EXPECTATIONS

• Within the first 30 days, learn MEDVA’s VA role taxonomy, screening and assessment standards, ATS workflows, and placement process, and independently manage a full candidate workload.
• Maintain active, well-organized talent pools for priority VA roles so qualified candidates are ready when client orders open.
• Meet team targets for sourcing volume, candidate submissions, time-to-submit, and placement contribution.
• Deliver screening and assessment recommendations that are consistent, well-documented, and aligned with calibration standards, with a high rate of submitted candidates advancing to client interviews.
• Keep candidates informed at every stage, with timely responses and strong candidate-experience feedback.
• Keep ATS records, candidate documentation, and new-hire paperwork complete, accurate, and compliant at all times.
• Support smooth onboarding so new VAs start on time and fully prepared.
• Help track vendor and sourcing-channel performance, and contribute ideas that improve recruitment speed, quality, and cost.

EDUCATIONAL/EXPERIENCE REQUIREMENTS

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field, or equivalent practical experience.
• At least 5 years of experience in recruitment, talent acquisition, or a related HR function.
• Demonstrated experience with full-cycle or high-volume recruitment, including sourcing, screening, interviewing, and candidate coordination.
• Experience using an applicant tracking system (ATS) and recruitment sourcing tools.
• Experience recruiting for virtual assistant, BPO, remote staffing, or healthcare administrative roles (such as medical billing, scribing, dental, or coding) is required
• Experience supporting U.S.-based clients or hiring managers required.
• Experience with onboarding coordination, new-hire documentation, or recruitment vendor management.

SKILL REQUIREMENTS

• Strong sourcing skills across job boards, social media, and professional networks, including Boolean and keyword search.
• Ability to evaluate candidates objectively, including reviewing assessments and judging communication and English proficiency levels.
• Strong interviewing and screening skills, with the ability to probe for relevant experience and remote-work readiness.
• Strong communication and interpersonal skills, with the ability to build rapport with candidates, hiring managers, and internal stakeholders.
• Excellent organizational skills and attention to detail, particularly when managing multiple requisitions, candidate assessments, and documentation.
• Working familiarity with ATS platforms, sourcing tools, scheduling tools, and Google Workspace or Microsoft Office.
• Working knowledge of data privacy requirements, and the discretion and sound judgment to handle confidential candidate information.
• Comfort using AI tools to speed up recruitment work while maintaining sound judgment and accountability for the final output.
• Ability to manage competing priorities and deadlines in a fast-paced, metrics-driven environment.
• Self-directed, collaborative working style with a strong focus on candidate experience and continuous improvement.

WORK ENVIRONMENT

This is a remote work-from-home position. Occasional on-site attendance at career fairs or recruitment events may be required.

PHYSICAL REQUIREMENTS

Positions in this class typically require typing, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. However, jobs are sedentary if walking and standing are occasionally required, and all other sedentary criteria are met.

MEDVA is an Equal Opportunity Employer

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. However, education and experience may serve as a guide when developing positions and classifying and promoting individuals. However, these actions will be determined based on applying the distinguishing characteristics and specific duties of the class.