Supply Chain Assistant

Arnaiz Marketing Corporation; Parañaque; On-site; PHP 201,000 - 357,000; Full time

Job summary

Arnaiz Marketing Corp. is seeking an Office Assistant in the Supply Chain Department to provide administrative support, handle documentation, data encoding, and monitor purchase orders.

The role requires coordinating with Sales and Warehouse teams, maintaining accurate records, and ensuring timely supplier deliveries while staying organized and detail oriented. Candidates should be able to work independently, manage multiple tasks, and protect confidential information.

Qualifications

• Graduate of any four-year course, preferably in Business Administration, Office Administration, Supply Chain Management, or a related field.
• Experience in administrative work, documentation, data encoding, or supply chain operations is an advantage.
• Proficient in Microsoft Office, particularly Excel and Word.
• Has good organizational skills and attention to detail.
• Possesses good communication and coordination skills.
• Can work independently and manage multiple tasks efficiently.
• Responsible, trustworthy, detail-oriented, and willing to learn.

Responsibilities

• Coordinate with the Sales Department regarding incomplete order details, discrepancies, and other concerns.
• Assist in preparing Purchase Requests based on verified Sales Orders and inventory requirements.
• Prepare and process Purchase Orders and coordinate with suppliers regarding order confirmation and delivery schedules.
• Monitor pending Purchase Orders and regularly follow up with suppliers to ensure timely deliveries.
• Coordinate with the Warehouse Department regarding stock availability, order preparation, and inventory concerns.
• Monitor incoming and outgoing stocks and assist in maintaining accurate inventory records.
• Coordinate delivery schedules and monitor the status of pending and ongoing deliveries.
• Maintain and update purchasing, inventory, Sales Order, and delivery monitoring reports.
• Monitor department communications and promptly escalates supplier concerns, delays, and urgent matters to the immediate supervisor.
• Follow up on unfinished tasks and remind concerned personnel of pending assignments.
• Ensure proper filing and organization of supply chain documents and records.
• Perform other related duties and responsibilities that may be assigned by the immediate supervisor or management.

Skills

Organizational skills

Attention to detail

Communication

Coordination

Multitasking

Independent worker

Education

Four-year degree

Tools

Microsoft Office

Excel

Word

Job description

Job Description

Arnaiz Marketing Corp. is looking for a detail-oriented and organized Office Assistant – Supply Chain Department to provide administrative and clerical support for daily supply chain operations. The successful candidate will assist in documentation, data encoding, purchase order monitoring, supplier coordination, and recordkeeping to ensure accurate and efficient departmental operations.

Duties and Responsibilities

• Coordinate with the Sales Department regarding incomplete order details, discrepancies, and other concerns.

• Assist in preparing Purchase Requests based on verified Sales Orders and inventory requirements.

• Prepare and process Purchase Orders and coordinate with suppliers regarding order confirmation and delivery schedules.

• Monitor pending Purchase Orders and regularly follow up with suppliers to ensure timely deliveries.

• Coordinate with the Warehouse Department regarding stock availability, order preparation, and inventory concerns.

• Monitor incoming and outgoing stocks and assist in maintaining accurate inventory records.

• Coordinate delivery schedules and monitor the status of pending and ongoing deliveries.

• Maintain and update purchasing, inventory, Sales Order, and delivery monitoring reports.

• Monitor department communications and promptly escalatesupplier concerns, delays, and urgent matters to the immediate supervisor.

• Follow up on unfinished tasks and remind concerned personnel of pending assignments.

• Ensure proper filing and organization of supply chain documents and records.

• Perform other related duties and responsibilities that may be assigned by the immediate supervisor or management.

Job Qualifications

• Graduate of any four-year course, preferably in Business Administration, Office Administration, Supply Chain Management, or a related field.

• Experience in administrative work, documentation, data encoding, or supply chain operations is an advantage.

• Proficient in Microsoft Office, particularly Excel and Word.

• Has good organizational skills and attention to detail.

• Possesses good communication and coordination skills.

• Can work independently and manage multiple tasks efficiently.

• Responsible, trustworthy, detail-oriented, and willing to learn.