Sr. Payroll Tax Specialist - US

Fresenius Medical Care; Manila; Hybrid; PHP 5,675,000 - 9,458,000; Full time

Job summary

Fresenius Medical Care AG is seeking a Sr. Payroll Tax Specialist to coordinate U.S. payroll tax activities and ensure regulatory compliance.

The role acts as the liaison with tax vendors and agencies, handling reconciliations, filings, and complex tax issues across payroll operations. The ideal candidate will have 4–6 years of U.S. payroll tax experience, strong knowledge of tax regs, and proficiency with Workday, UKG, ADP SmartCompliance, Kronos, or equivalent systems.

Qualifications

• 4–6 years of progressive U.S. payroll tax experience.
• Strong knowledge of federal, state, and local payroll tax regulations, filings, reconciliations, and compliance.
• Certified Payroll Professional (CPP) certification preferred.
• Experience with payroll/HRIS systems such as Workday, UKG, ADP SmartCompliance, Kronos, or similar.
• Experience managing tax registrations, notices, audits, and agency inquiries.
• Excellent analytical, problem-solving and organizational skills.
• Detail-oriented with ability to manage multiple priorities and deadlines.
• High level of professionalism and discretion when handling confidential information.
• Excellent customer service, stakeholder management, and communication skills.
• Advanced proficiency in Microsoft Excel and payroll reporting tools.

Responsibilities

• Manage payroll tax registrations and account maintenance across applicable jurisdictions
• Review, reconcile, and validate payroll tax filings, payments, and vendor remittances
• Research and resolve payroll tax discrepancies, notices, and agency inquiries
• Conduct regular audits of employee tax records to ensure data accuracy and compliance
• Support year-end payroll tax activities, including W-2 processing and reconciliation
• Serve as the payroll tax subject matter expert and provide guidance on payroll tax regulations and requirements
• Partner with Payroll, HR, Finance, and external vendors to resolve issues and implement process improvements
• Support payroll tax-related projects, system enhancements, testing, and compliance initiatives
• Assist in developing and maintaining payroll tax procedures and documentation

Skills

Analytical skills

Problem solving

Organization

Communication skills

Discretion

Tools

Workday

UKG

ADP SmartCompliance

Kronos

Payroll reporting tools

Job description

Shift: US (night)

Work set-up: Hybrid (3 days onsite/week)

About the role

The Sr. Payroll Tax Specialist is responsible for coordinating payroll tax activities and ensuring compliance with federal, state, and local tax regulations. This role serves as the primary liaison with tax vendors and government agencies, manages tax reconciliations, supports payroll tax filings, and resolves complex payroll tax issues while ensuring accuracy and compliance across payroll operations.

Key responsibilities

• Manage payroll tax registrations and account maintenance across applicable jurisdictions
• Review, reconcile, and validate payroll tax filings, payments, and vendor remittances
• Research and resolve payroll tax discrepancies, notices, and agency inquiries
• Conduct regular audits of employee tax records to ensure data accuracy and compliance
• Support year-end payroll tax activities, including W-2 processing and reconciliation
• Serve as the payroll tax subject matter expert and provide guidance on payroll tax regulations and requirements
• Partner with Payroll, HR, Finance, and external vendors to resolve issues and implement process improvements
• Support payroll tax-related projects, system enhancements, testing, and compliance initiatives
• Assist in developing and maintaining payroll tax procedures and documentation

About you

• 4-6 years of progressive U.S. payroll tax experience
• Strong knowledge of federal, state, and local payroll tax regulations, filings, reconciliations, and compliance requirements
• Certified Payroll Professional (CPP) certification preferred
• Experience working with payroll and HRIS systems such as Workday, UKG, ADP SmartCompliance, Kronos, or similar platforms
• Experience managing tax registrations, tax notices, tax audits, and agency inquiries
• Strong analytical, problem‑solving, and organizational skills
• Detail‑oriented with the ability to manage multiple priorities and deadlines
• Ability to handle confidential information with a high degree of professionalism and discretion
• Excellent customer service, stakeholder management, and communication skills
• Advanced proficiency in Microsoft Excel and payroll reporting tools