Specialist, Accounts Payable

Dover Business Services Philippines Corporation; Cebu City; On-site; PHP 420,000 - 660,000; Full time

Job summary

Dover Business Services Philippines Corporation in Cebu, Philippines, provides advanced accounts payable support to improve efficiency, accuracy, and controls across OpCos. This role focuses on detailed reconciliations, issue resolution, and cross-functional collaboration to manage complex AP tasks.

The ideal candidate has a bachelor’s degree in Accounting or Finance and at least 3 years of AP experience, with strong ERP and MS Office skills, teamwork, and a commitment to process improvement and

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum 3 years experience in invoice matching, invoice issue resolution, or other Accounts Payable related field.
• Experience with ERP and MS Office tools preferred.

Responsibilities

• Provide advanced support on accounts payable issues management.
• Oversee and perform detailed reconciliations of supplier accounts to ensure accuracy and resolve discrepancies.
• Lead the resolution of complex accounts payable issues, working closely with suppliers and internal stakeholders.
• Lead mandated major clean-up activities like AP Open Credit Memo, GRNI Balance, AP Aging.
• Support leadership in ensuring the adequacy of staffing levels to meet operational requirements including capacity and demand planning.
• Process & Systems Integration: Support the integration of business process transitions, improvements into daily operations.
• Support the adoption and implementation of new technologies to streamline accounts payable processes.
• Testing and Auditing: Conduct testing and auditing of invoice processing, inquiries, and issues management activities to ensure accuracy and compliance.
• Assist in preparing documentation and responses for internal and external audits related to accounts payable processes.
• Clean-Up Activities: Take the lead in major clean-up activities such as AP Open Credit Memo, GRNI Balance Reduction, and AP Aging Reduction.
• Process Improvement: Identify and implement opportunities for process improvements and best practices to enhance efficiency and effectiveness.
• Documentation: Maintain detailed process documentation and standard operating procedures for accounts payable activities.
• Compliance: Ensure all accounts payable activities comply with relevant regulations and company policies.
• Reporting: Generate and analyze reports on accounts payable metrics, providing insights and recommendations to management.
• Project Management: Lead or participate in special projects related to accounts payable, such as system upgrades, process improvements, and cross-functional initiatives.
• Training and Development: Support development and delivery of training programs for new and existing team members to ensure consistent understanding and application of AP processes and policies.
• Leadership: Provide guidance and mentorship to junior accounts payable staff, fostering a collaborative and high-performance team environment.

Skills

Invoice matching

Issue resolution

Attention to detail

ERP

MS Office

Communication skills

Team collaboration

Education

Bachelor’s degree in Accounting or Finance

Tools

MS Office Suite

ERP system

Job description

Dover Business Services [is an independent business unit that] empowers OpCo growth by providing best-in-class operations expertise and services to increase capacity, improve control and reduce costs. In the future, we will also provide analytics, strategic services and leverage advanced technologies. This enables OpCos to focus on customer business activity and growth strategies. DBS supports Dover’s Operating Companies through the processing of select financial and transactional processes and provides HR and IT support. DBS operates shared service centres in China, North America, the Philippines and Scotland.

Essential Responsibilities

• Operational Support: Provide advanced support on accounts payable issues management.
• Oversee and perform detailed reconciliations of supplier accounts to ensure accuracy and resolve discrepancies.
• Lead the resolution of complex accounts payable issues, working closely with suppliers and internal stakeholders.
• Lead mandated major clean-up activities like AP Open Credit Memo, GRNI Balance, AP Aging.
• Support leadership in ensuring the adequacy of staffing levels to meet operational requirements including capacity and demand planning.
• Process & Systems Integration: Support the integration of business process transitions, improvements into daily operations.
• Support the adoption and implementation of new technologies to streamline accounts payable processes.
• Testing and Auditing: Conduct testing and auditing of invoice processing, inquiries, and issues management activities to ensure accuracy and compliance.
• Assist in preparing documentation and responses for internal and external audits related to accounts payable processes.
• Clean-Up Activities: Take the lead in major clean-up activities such as AP Open Credit Memo, GRNI Balance Reduction, and AP Aging Reduction.
• Process Improvement: Identify and implement opportunities for process improvements and best practices to enhance efficiency and effectiveness.
• Make adjustments or recommend enhancements to system & processes to solve problems or improve effectiveness of job area.
• Documentation: Maintain detailed process documentation and standard operating procedures for accounts payable activities.
• Compliance: Ensure all accounts payable activities comply with relevant regulations and company policies.
• Reporting: Generate and analyze reports on accounts payable metrics, providing insights and recommendations to management.
• Project Management: Lead or participate in special projects related to accounts payable, such as system upgrades, process improvements, and cross-functional initiatives.
• Training and Development: Support development and delivery of training programs for new and existing team members to ensure consistent understanding and application of AP processes and policies.
• Leadership: Provide guidance and mentorship to junior accounts payable staff, fostering a collaborative and high-performance team environment.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or related fields.
• Experience: Minimum of 3 years experience in invoice matching, invoice issue resolution, or other Accounts Payable related field.

Preferred Qualifications

• Knowledge of industry-specific regulations and compliance requirements.
• Lean practitioner.
• High level of customer focus and ability to maintain a positive attitude.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists
• Ability to prioritize multiple deliverables in a fast-paced environment.
• Self-directed, positive and ethical role model able to work with minimal supervision.
• Ability to maintain a professional demeanor with customer and coworkers by fully observing Dover’s Code of Ethical Conduct, Employee Handbook “Personal Conduct of Employees” policies and ISO Quality System Standards.

Skills & Competencies

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• High proficiency in ERP and Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Leadership and mentoring abilities.

COMPANY OVERVIEW

Dover Business Services (DBS) is an independent business to business service provider within Dover Corporation, a diversified global manufacturer with annual revenues of over $7 billion. DBS is accountable for delivering selected transactional services in Accounting and Finance to the entire organization. With locations in Cebu, Philippines; Suzhou China; and Bucharest, Romania, DBS centers operate across the globe to maximize service to our operating companies (OpCos). Dover Corporation delivers innovative equipment and components, specialty systems and support services through four major operating segments: Energy, Engineered Systems, Fluids, and Refrigeration & Food Equipment. Dover combines global scale with operational agility to lead the markets we serve. Recognized for our entrepreneurial approach for nearly 60 years, our team of over 27,000 employees takes an ownership mindset, collaborating with customers to redefine what’s possible. Headquartered in Downers Grove, Illinois, Dover trades on the New York Stock Exchange under “DOV.”

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.