Site Document Controller - QA/QC | MTerra Solar (Project-based)

MGEN Renewables; Gapan; On-site; PHP 300,000 - 540,000; Full time

Job summary

MGEN Renewables is seeking a Site Document Controller - QA/QC to organize and control project documentation at the site, ensuring inspections, test reports, drawings, records, and turnover documents are traceable and readily available for audits and handover.

You will collaborate with QA/QC Engineers, Contractors, and project teams to ensure timely submission, review, and distribution of quality documentation across the project lifecycle.

Qualifications

• Experience with QA/QC documentation and recordkeeping in construction or infrastructure projects is required.
• Proven ability to manage document registers, revision control, and traceability across large volumes of files.
• Strong understanding of inspecting, testing, and handover documentation is essential.
• Experience with electronic document management systems (SharePoint, Aconex, Procore) is an advantage.

Responsibilities

• Manage and maintain QA/QC project documentation including Inspection and Test Plans, inspection requests, material inspection records, test reports, checklists, quality reports, approved drawings, method statements, material submittals, certificates, and other quality-related records.

Skills

Document control

Attention to detail

Stakeholder management

Microsoft Office

Education

Bachelors degree in a related field

Tools

SharePoint

Aconex

Procore

Excel

Word

Job description

The Site Document Controller - QA/QC is responsible for the control, organization, tracking, distribution, filing, and maintenance of quality-related and technical documentation at the project site. The role supports the Quality Assurance and Quality Control (QA/QC) team by ensuring that inspection records, test reports, approved drawings, material documents, quality reports, and other project quality records are properly maintained, traceable, updated, and readily available for project implementation, audits, inspections, and turnover.

The position coordinates closely with QA/QC Engineers and Inspectors, Construction, Engineering, contractors, subcontractors, and other project stakeholders to ensure timely submission, review, retrieval, and proper control of project quality documentation.

Key Responsibilities

• Manage and maintain QA/QC project documentation including Inspection and Test Plans, inspection requests, material inspection records, test reports, checklists, quality reports, approved drawings, method statements, material submittals, certificates, and other quality-related records.

• Maintain accurate document registers and tracking systems to monitor document numbers, revisions, submission dates, approval status, outstanding documents, and document history throughout the project lifecycle.

• Control the issuance and distribution of QA/QC documents and drawings by ensuring that only the latest approved revisions are available and used by relevant site personnel, contractors, and project stakeholders.

• Coordinate QA/QC document submissions and approvals with QA/QC Engineers and Inspectors, Construction, Engineering, contractors, subcontractors, consultants, and other stakeholders, including monitoring and following up on outstanding documentation.

• Maintain complete and traceable quality records required for inspections, internal and external audits, quality reviews, non-conformance monitoring, project reporting, and compliance with approved project procedures and quality requirements.

• Support project turnover and close-out activities by compiling, checking, organizing, indexing, and maintaining final QA/QC dossiers, inspection and test records, as-built documentation, certificates, punch-list close-out records, and other required handover documents.
  

Qualifications

Education

Bachelor's Degree in Engineering, Architecture, Information Management, Business Administration, Office Administration, or any related field.

Experience

• At least three (3) years of relevant experience in document control, preferably supporting QA/QC functions in construction, engineering, infrastructure, power, renewable energy, or EPC projects.

• Experience handling QA/QC documentation, technical drawings, Inspection and Test Plans, inspection records, material documents, test reports, transmittals, document registers, and revision control is preferred.

• Experience working with QA/QC Engineers, Inspectors, Construction teams, contractors, subcontractors, and consultants in a project-site environment is an advantage.

• Experience in solar, renewable energy, power generation, transmission, infrastructure, or other large-scale construction projects is highly preferred.

• Experience in project turnover, quality dossiers, as-built documentation, and project close-out records is an advantage.

Other Requirements

• Strong knowledge of document control, filing, tracking, revision control, and records management procedures.

• Strong attention to detail, accuracy, and completeness of documentation.

• Able to manage a high volume of technical and QA/QC documents while meeting project deadlines.

• Good communication, coordination, and stakeholder management skills.

• Proficient in Microsoft Office applications, particularly Excel and Word.

• Experience using SharePoint, Aconex, Procore, or similar Electronic Document Management Systems is an advantage.

• Must be willing to work on-site and be assigned under the QA/QC team.

• Must be willing to accept project-based employment.

• Candidates who can start immediately or within a short notice period are highly preferred.