Senior Paralegal and Personal Assistant | HYBRID

OutForce Inc.; Metro Manila; Hybrid; PHP 2,679,000 - 4,018,000; Full time

Benefits offered by this job

Competitive compensation package

Comprehensive HMO coverage including a

free dependent on Day 1

Employee referral program

20 days annual leave

Engaging team activities

Job summary

OutForce Inc. is seeking a seasoned Paralegal / PA to support land acquisition, property law and valuation matters. You’ll prepare documents, manage emails and calendars, and handle billing using LEAP, while coordinating with external experts and internal stakeholders.

You will work within a Sydney-based practice style, aligning with AU business hours in a hybrid setup at Ortigas. The role emphasizes accuracy, templates, and proactive follow-ups in a busy legal environment.

Qualifications

• 5-10+ years of legal support/paralegal experience, ideally within property law, conveyancing, land acquisition or a law firm.
• Typing letters via Teams and managing emails and calendars
• Skilled in LEAP software e.g. opening files, using word precedents, creating templates
• Putting precedents documents together
• Sending standard template letters to experts, managing dates, managing tasks
• Billing (i.e. entering billable units in LEAP software)

Responsibilities

• Provide paralegal and administrative support for land acquisition, property law and valuation matters.
• Prepare and organize legal documents, correspondence, precedents, templates and supporting documentation.
• Assist with compiling and maintaining property and legal files.
• Prepare documents and correspondence based on established precedents and templates.
• Coordinate with external experts and other parties by sending standard/template correspondence and following up on required documents and deadlines.
• Maintain accurate records of key dates, tasks, transactions and documentation.
• Assist with monitoring the progress of property/legal matters and ensure follow-ups are completed on time.
• Use LEAP to open and maintain files, manage precedents, create templates and update matter information.
• Prepare and compile documents in accordance with the lawyer's instructions.
• Enter billable units and assist with billing administration in LEAP.
• Maintain organized electronic files and ensure documents are saved correctly.
• Draft and type correspondence and letters based on instructions, including information provided through Microsoft Teams.
• Manage emails, calendar appointments and meeting schedules.
• Manage daily tasks, reminders and deadlines.
• Coordinate meetings and follow-ups with clients, experts and other stakeholders.
• Use Microsoft Word, Excel, Outlook and Teams for day-to-day work

Skills

Legal support

Paralegal experience

Property law knowledge

Land acquisition

Teams communication

Tools

LEAP

Microsoft Word

Microsoft Excel

Outlook/Teams

Job description

OutForce is a people-first outsourcing company focused on building high-performing teams and long-term careers.

We partner with companies around the world, providing dedicated offshore professionals who work as an extension of our clients’ teams.

Unlike traditional outsourcing models, our people are fully embedded into their client’s business, creating meaningful work, stronger collaboration, and long-term career opportunities.

We are proud to be:

• Great Place to Work® Certified
• HR Asia Best Companies to Work for in Asia 2025
• HR Asia Most Caring Company Award 2025
• HR Asia Diversity, Equity & Inclusion Award 2025

At OutForce, we invest in our people through career growth opportunities, flexible work environments, supportive leadership, and a culture built on trust, collaboration, and continuous improvement.

As a tech-enabled, people-powered company, we are committed to helping our employees grow alongside some of the world’s most exciting businesses.

About the Team You’ll Join

A Sydney-based legal practice providing expert advice in business, commercial, franchising, property, and environmental law, delivering practical and results-driven solutions for clients across Australia.

Job Overview:

• Employment type: Full-time
• Shift: AU working hours
• Work setup: HYBRID - ORTIGAS OFFICE
• Salary: NEGOTIABLE

What we offer:

• Competitive compensation package aligned with your skills and experience
• Comprehensive HMO coverage, including a free dependent on Day 1
• Employee referral program with rewarding incentives
• 20 days of annual leave, giving you flexibility to manage your time
• Engaging team activities and events to keep work enjoyable
• Build strong, high-impact connections with key stakeholders across the business
• Take part in client engagement initiatives to elevate your professional experience

Role Overview:

The Paralegal / PA will provide legal and administrative support, primarily assisting with land acquisition, property law, and valuation matters. The role includes document preparation, email and calendar management, task tracking, and billing using LEAP.

What We’re Looking For:

• 5-10+ years of legal support/paralegal experience, ideally within property law, conveyancing, land acquisition or a law firm.
• Typing letters via Teams and Managing emails and calendars
• Skilled in LEAP software e.g. opening files, using word precedents, creating templates (of course we will teach a suitable candidate if they don’t have LEAP experience)
• Putting precedents documents together
• Sending standard template letters to experts, managing dates, managing tasks
• Billing (i.e. entering billable units in LEAP software)

What You’ll Be Working On:

Legal & Property Support

• Provide paralegal and administrative support for land acquisition, property law and valuation matters.
• Prepare and organize legal documents, correspondence, precedents, templates and supporting documentation.
• Assist with compiling and maintaining property and legal files.
• Prepare documents and correspondence based on established precedents and templates.
• Coordinate with external experts and other parties by sending standard/template correspondence and following up on required documents and deadlines.
• Maintain accurate records of key dates, tasks, transactions and documentation.
• Assist with monitoring the progress of property/legal matters and ensure follow-ups are completed on time.

LEAP & Document Management

• Use LEAP to open and maintain files, manage precedents, create templates and update matter information.
• Prepare and compile documents in accordance with the lawyer's instructions.
• Enter billable units and assist with billing administration in LEAP.
• Maintain organized electronic files and ensure documents are saved correctly.

Personal Assistant / Administrative Support

• Draft and type correspondence and letters based on instructions, including information provided through Microsoft Teams.
• Manage emails, calendar appointments and meeting schedules.
• Manage daily tasks, reminders and deadlines.
• Coordinate meetings and follow-ups with clients, experts and other stakeholders.
• Use Microsoft Word, Excel, Outlook and Teams for day-to-day work