Senior Media Assistant

PUBLICIS MANILA, INC.; Manila; On-site; PHP 335,000 - 469,000; Full time

Job summary

Publicis Groupe Manila is seeking a Senior Media Assistant to support the media operations team by ensuring accurate documentation, timely processing of media bookings, and proper maintenance of client and supplier records.

The role requires keen attention to detail, strong organizational skills, and proficiency with media booking processes. It offers opportunities to coordinate across internal teams and external partners to ensure smooth media execution and billing accuracy.

Qualifications

• Experience in media operations, media administration, or a similar role.
• Strong attention to detail and ability to manage documentation accurately.
• Familiarity with media booking systems (Starscape) is an advantage.
• Good organizational and time-management skills.

Responsibilities

• Accredit suppliers and clients by ensuring all required documents are complete, accurate, and properly processed.
• Manage actualization and adjustments of media invoices in coordination with relevant stakeholders.
• Create and process media insertion orders and/or booking orders through Starscape.
• Maintain and update master data for clients and suppliers, ensuring all details and documentation are current and accurate.
• Coordinate with internal teams to resolve discrepancies related to bookings, invoices, and documentation.
• Ensure compliance with company processes and media operation standards.

Skills

Media operations

Attention to detail

Organizational skills

Time management

Tools

Starscape

Job description

Company description

Publicis Groupe, known for its world-renowned creativity, best in class technology and data assets, and digital and consulting expertise, is one of the world’s largest communications groups. With 80,000 staff in over 100 countries, the Groupe has capabilities in Creative, Media, Digital Business Transformation and Production.

As a Connecting Company for the Connected Age, Publicis Groupe is able to deliver winning solutions for clients through the Power of One - driven by a common purpose, a powerful spirit, shared behaviours, great character and a relentless focus on our clients.

Overview

The Senior Media Assistant supports the media operations team by ensuring accurate documentation, timely processing of media bookings, and proper maintenance of client and supplier records. This role plays a key part in coordinating with internal teams, suppliers, and clients to ensure smooth media execution and billing accuracy.

Responsibilities

• Accredit suppliers and clients by ensuring all required documents are complete, accurate, and properly processed
• Manage actualization and adjustments of media invoices in coordination with relevant stakeholders
• Create and process media insertion orders and/or booking orders through Starscape
• Maintain and update master data for clients and suppliers, ensuring all details and documentation are current and accurate
• Coordinate with internal teams to resolve discrepancies related to bookings, invoices, and documentation
• Ensure compliance with company processes and media operation standards

Qualifications

• Previous experience in media operations, media administration, or a similar role
• Strong attention to detail and ability to manage documentation accurately
• Familiarity with media booking systems (e.g., Starscape) is an advantage
• Good organizational and time-management skills

Additional information

Publicis Groupe concluded the year 2024 as the world’s largest advertising group, driven by strong performance, including an organic growth rate of 6.3% in the fourth quarter, leading to a 5.8% increase for the full year. This performance also resulted in Publicis Groupe growing three times faster than its holding company competitors and five times faster than IT consultancies. The company also reported maintaining industry-leading financial ratios and increased investments in artificial intelligence (AI) and talent development.