Senior/ Associate Executive (Clinical Support Operations)

National Neuroscience Institute; Santo Niño 1st; On-site; PHP 2,569,000 - 3,854,000; Full time

Job summary

The National Neuroscience Institute is seeking a proactive Senior/Associate Executive to provide comprehensive administrative support to the department, ensuring smooth operations across projects and digital initiatives.

Key responsibilities include coordinating with internal teams and vendors, supporting IT services, and managing reports, meetings, and records to drive efficiency and effective governance.

Qualifications

• Diploma in Business or equivalent with at least 2 years' relevant admin experience.
• Good interpersonal and communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) including Excel formulas and VLOOKUP.
• Willingness to learn new digital tools.
• Strong organisational and time management skills.
• Meticulous, resourceful and able to work independently.

Responsibilities

• Manage the implementation of institutional and departmental project initiatives and quality improvement activities.
• Collaborate with internal departments and stakeholders, partners and vendors to support system enhancements, technological implementations, and digitalization initiatives.
• Support IT services, including user access review for non-clinical systems and data storage device management.
• Assist in the preparation of reports, presentations and management papers for internal and external stakeholders.
• Coordinate meetings, prepare agendas, record minutes and ensure timely follow up on action items.
• Manage correspondence, filing systems and departmental records.
• Plan and coordinate departmental events.
• Maintain and coordinate procurement of departmental office supplies and equipment.
• Coordinate staff onboarding and offboarding processes, including system access requests, laptop and IT equipment provisioning.

Skills

Interpersonal skills

Communication skills

Organisational skills

Time management

Independent work

Education

Diploma in Business or equivalent

Tools

Microsoft Office

Excel

PowerPoint

Job description

Company description

The National Neuroscience Institute (NNI), Singapore is the national specialist centre and regional centre for clinical referrals for the management and treatment of the neurosciences, as well as for education and research conducted in the field. NNI offers over 20 subspecialties in neuroscience care and treats a broad range of illness affecting the brain, spine, nerves and muscles. Offering a comprehensive range of Neurology, Neurosurgery and Neuroradiology services using the latest technology and experience of our healthcare professionals, NNI is at the forefront of neuroscience care in Singapore and across the region.

Job description

We are seeking a proactive and orgranised Senior/ Associate Executive to provide administrative support to the department to ensure smooth operations.

The key responsibilities of the incumbent is as follows:

• Manage the implementation of institutional and departmental project initiatives and quality improvement activities
• Collaborate with internal departments and stakeholders, partners and vendors to support system enhancements, technological implementations, and digitalization initiatives
• Support IT services, including user access review for non-clinical systems and data storage device management.
• Assist in the preparation of reports, presentations and management papers for internal and external stakeholders
• Coordinate meetings, prepare agendas, record minutes and ensure timely follow up on action items
• Manage correspondence, filing systems and departmental records
• Plan and coordinate departmental events
• Maintain and coordinate procurement of departmental office supplies and equipment
• Coordinate staff onboarding and offboarding processes, including system access requests, laptop and IT equipment provisioning.

Requirements

• Recognised Diploma in Business or its equivalent with at least 2 years' of relevant administrative experience preferably in healthcare sector
• Good interpersonal and communication skills
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint), including the use of Excel formulas, functions, lookup tool (e.g. VLOOKUP)
• Comfortable learning and adopting new digital tools for operational needs
• Strong organisational and time management skills
• Meticulous, resourceful and able to work independently