Senior Analyst - Fee Management

Jones Lang LaSalle SSC (Philippines), Inc. (JLLSPI); Manila; On-site; PHP 420,000 - 540,000; Full time

Job summary

Jones Lang LaSalle (JLL) Philippines is seeking an experienced Administrative Support professional to bolster project management and financial operations on-site in Taguig. You will help manage timesheets, milestones, and vendor communications while ensuring accuracy across invoicing and reporting systems.

The role requires 3+ years in administration within real estate, strong communication skills, and proficiency with Salesforce and PeopleSoft.

Qualifications

• Bachelor’s degree or equivalent experience in an administrative role.
• Minimum 3 years’ experience in an Administrative Role or similar in the property/real estate sector.
• Experience in Accounts Payable/Receivable, Salesforce and PeopleSoft is an advantage.
• Excellent communication, time management, and attention to detail.

Responsibilities

• Provide operational support for project management and business processes throughout the project lifecycle.
• Manage invoicing, payments, and financial reporting tracking using Certinia, Salesforce, and PeopleSoft.
• Coordinate vendor management, NDA, registration, and due diligence.
• Collaborate with project managers, finance, and internal stakeholders to support end-to-end project execution.
• Ensure timesheets, milestones, and revenue recognition processes are followed.

Skills

Communication skills

Accounts Payable/Receivable

Salesforce

PeopleSoft

Time management

Customer service

Attention to detail

Education

Bachelor’s degree or equivalent experience

Tools

Salesforce

PeopleSoft

CRM systems

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Purpose:

• Provide operational support for project management and business processes throughout the project lifecycle
• Updating Prospects and Pipeline on Certinia, Managing Project Milestones on Certinia
• Ensuring Timesheets are complete
• Following Revenue Recognition Processes i.e. Email to Client, Attached to People Soft and Milestones Marked as completed,
• Ad hoc Report Creation from Certinia (Sales Report, Utilization etc.)
• Managing project registration and setup
• QAQC Project Request Form,
• QAQC Project Creation in Certinia,
• QAQC Milestone Creation in Ceritnia,
• QAQC Resource Allocation on Certinia
• Input Subcon Cost Milestones
• Fee Share Milestones
• Vendor management coordination and invoicing processes.
• Supplier NDA Management
• Supplier Registration
• Supplier Due Diligence / KYC
• Subcon Cost Accrual
• PO Generation on People Soft
• Communications with AP Team
• Communication with Vendors
• The position involves collaboration with project managers, finance, and internal stakeholders to support operational execution from project initiation through closeout.
• The role holder provides ongoing operational support including Salesforce/Certinia, payment and financial reporting tracking, financial reconciliation, and client portal troubleshooting.
• Responsibilities include balancing routine administrative duties with ad-hoc operational requests while maintaining accuracy in financial processes, with full ownership of critical business operations such as invoicing coordination and project administration support.

Key Dimensions:

Financial Delegation:

The position has no set financial delegation. The CMG JBS Director of Operations and/or Manager of Operations must approve all financial expenditures. For operational workflows including PO Generation and invoice processing, the approval sequence would be:

a. Candidate does necessary in system

b. WD MEA Project Manager Approval in system

c. Dima (HoD) approval in system

Key Internal Relationship:

The CMG-JBS Fee Management Support Analyst:

• Reports to the Assigned Manager on daily issues/queries, identified risks or concerns or if requiring assistance.
• Interacts with the team to share knowledge and contribute to continual improvement of the team.
• Interacts and builds a high level of rapport with project managers, finance, and internal stakeholders and CMG Manager for Operations to achieve our vision and strategic goals.

Key External Relationship:

• Liaises with project managers, finance, and internal stakeholders regarding documentation or file clarification.
• Contacts external parties as directed by the project managers and internal stakeholders.

Key Accountabilities:

PROVIDING SUPERIOR CLIENT SERVICE

• Efficiently manages time to meet required timeframes and obligations relating to the provision of quality client service.
• Appropriately and correctly uses all internal systems, processes and policies.
• All work is completed to required standards ensuring accuracy and compliance with any relevant industry and client requirements.
• At all times ensures a ‘client first’ attitude is displayed when undertaking the role, including the provision of high-quality service to internal and external clients.
• Answer inbound calls and all other client requests as required, assisting clients and responding to client requests where appropriate and in a timely manner.
• Ongoing monitoring and management of all internal systems through the entire workflow lifecycle.

DEVELOPMENT AND INNOVATION

• Monitor own performance against set KPIs and adjust work processes as required in order to meet KPIs.

OTHER

• Other duties within safety and competency parameters, as directed by your assigned Manager, from time to time.
• Conduct all activities in accordance with the Company’s Quality management system.

Key Performance Indicators:

Knowledge

• Demonstrated knowledge of office work processes and experience in following these.
• Knowledge of professional standards and expectations in an office environment.
• Practical knowledge of customer service standards and experience in a service-driven environment.
• Knowledge of and prior experience in meeting client SLAs and individual and team KPIs.
• Knowledge of and prior experience with Billing, Invoicing, Accruals, Accounts Payable, Accounts Receivable and CRM systems.

Skills

• Demonstrated time management skills, with proven ability to deliver results within deadline.
• Demonstrated customer service skills, with the ability to communicate effectively with a diverse range of internal and external clients.
• High computer literacy skills.
• Attention to detail and accuracy in document and data processing.
• Effective time management to meet deadlines and priorities.
• Flexibility and adaptability to respond to changing requirements and changes in the real estate industry.
• Reliability and responsibility in fulfilling tasks and obligations.
• Tech-savviness and ability to quickly learn new tools and systems.
• Independence in task execution and proactivity in problem-solving.
• Excellent communication skills for effective collaboration with internal teams and external partners.
• Continued interest in learning and willingness to develop to maintain and expand current knowledge and skills.

Abilities

• Ability to manage own time and workflow effectively to meet/exceed turnaround times and deadlines.
• Ability to deal with challenging KPIs and factors outside own control.
• Ability to work within a busy ‘open plan’ office environment and continue to focus on work despite interruptions.
• Ability to work with attention to detail and a high degree of accuracy.
• Ability to respond to urgent requests in a calm and professional manner.
• Ability to work with CMG Team Leader, project managers, finance, and internal stakeholders to improve the efficiency of individual and teamwork processes and approaches.

Experience

• Minimum 3 years’ experience in an Administrative Role or similar experience within the property industry.

Key Performance Indicators:

• Particular queues are actioned within 2 hours of receipt.
• All files are updated daily on various systems. Notes to be accurate and contain full and relevant action taken and next steps required.
• Monitor client systems and provide meaningful communication on requests.
• All daily work received, has been processed with relevant updates.

Team Focus

• Feedback from your assigned Stakeholder, and the wider CMG team is positive.
• Feedback from the Stakeholders, other staff within our department and the greater JLL community is positive.
• Demonstrate forethought to provide assistance to others during quieter workflow periods.

Quality and Compliance

• All requests are actioned within the preferred timeframes.
• All requests are actioned in line with the Standard Operating Procedure.
• Work is fully completed and meets internal requirements as well as external industry standards.
• All workplace incidents, hazards, risks, and opportunities for improvement are appropriately reported.

Growth of the company

• Identifies areas where service quality can be improved and actively participates in initiatives to deliver improvements.
• Conveys any identified opportunities for new business to Manager and participates in establishing and maintaining client relationships were required.

Qualifications and Skills:

• Bachelor’s degree or equivalent experience is strongly preferred.
• At least 3 years' experience in an Administrative Role or similar experience within the property industry.
• Strong to excellent communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
• Experience in Accounts Payable/Receivable, Salesforce and PeopleSoft is an advantage.
• Strong time management abilities with a proven track record of meeting deadlines and delivering results.
• Excellent customer service skills and ability to communicate effectively with diverse internal and external stakeholders.
• Exceptional attention to detail and accuracy in document preparation and data processing.
• Adaptability and flexibility to respond to evolving requirements and industry changes in real estate.
• Demonstrated reliability and accountability in task completion and meeting obligations.
• Technology-oriented mindset with ability to quickly learn and master new tools and systems.
• Independence in task execution and proactivity in problem-solving.

Location:

On-site –Taguig, Philippines

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.