Senior Accounts Payable

Monroe Consulting Group; Makati; Hybrid; PHP 550,000 - 800,000; Full time

Job summary

Monroe Consulting Group is seeking a Senior Accounts Payable Accountant for a leading media company in Makati, Philippines. This hybrid-role will involve overseeing vendor invoices, managing payment processes, and ensuring compliance with financial controls. The ideal candidate will possess strong analytical skills, attention to detail, and a background in accounting or finance, contributing significantly to the accounts payable function within a dynamic team.

Qualifications

• 2-3 years of AP experience, preferably in advertising or media industry.
• Strong proficiency in Xero and Excel (pivot tables, VLOOKUP).
• Experience with production expense tracking is preferred.

Responsibilities

• Manage vendor payment schedules, ensure timely reimbursements.
• Support month-end closing procedures related to payables.
• Collaborate with internal teams to streamline AP processes.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Problem Solving

Education

Bachelor's degree in Accounting, Finance, or a related field

Certified Public Accountant (CPA)

Tools

Xero

Microsoft Office Suite

Expense Management Systems

Job description

Executive recruitment company Monroe Consulting Group Philippines is recruiting on behalf of a media company who is also a trusted production and talent partner for top-tier brands. Our highly respected client is seeking a Senior Accounts Payable (AP) Accountant to join their growing team. The job is on a Hybrid work set up and is based in Makati City, Philippines.

Job summary:

The Senior Accounts Payable Accountant will be responsible for processing vendor invoices and payments, and employee expense reports, ensuring accuracy, timeliness, and compliance with company policies. They will manage vendor relationships, maintain accurate financial records, assist in audits and month-end closing procedures, and contribute to improving AP processes and efficiency.

Key Job Responsibilities:

Vendor Payment Management

• Process vendor invoices and payment requests accurately and on time.
• Verify invoice accuracy and compliance with purchase orders and contracts.
• Manage vendor payment schedules, terms, and disbursements.
• Maintain and update vendor master data and required documentation.
• Process freelancer and contractor payments in line with company policies.
• Handle production-related expenses and ensure timely payments.

Financial Controls & Compliance

• Process employee expense reports and ensure timely reimbursements.
• Manage corporate credit card reconciliations and expense allocations.
• Track and process project-related expenses to ensure accurate reporting.
• Verify expense compliance with company policies and approval workflows.
• Process per diem and travel expense claims, ensuring policy adherence.
• Oversee petty cash management, replenishments, and reconciliations.

Financial Controls & Compliance

• Maintain accurate records in the Xero accounting system.
• Prepare weekly AP aging reports and payment forecasts.
• Support month-end closing procedures related to payables.
• Assist in audit preparation, ensuring proper documentation and compliance.
• Monitor and report on key AP metrics, identifying areas for improvement.
• Reconcile vendor statements monthly, investigating and resolving discrepancies.

Accounts Payable Operations & Vendor Management

• Process vendor invoices and expense reports promptly and accurately.
• Verify and validate all payment requests against supporting documents.
• Manage vendor relationships, addressing inquiries, and resolving payment issues.
• Monitor payment cycles, ensuring adherence to vendor terms and agreements.
• Collaborate with internal teams to streamline AP processes and improve efficiency.

Key Job Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Preferably Certified Public Accountant (CPA); but open to nonCPAs with solid experience in AP function
• 2-3 years of AP experience, preferably in the advertising or media industry.
• Experience with expense management systems and automated AP workflows.
• Proficiency in Xero and advanced Excel skills (pivot tables, VLOOKUP, etc.).
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Experience with production expense tracking is preferred.
• Excellent communication and problem-solving skills to manage vendor relationships effectively.
• Ability to work in a fast-paced environment
• Strong attention to detail and deadline-oriented
• Excellent interpersonal skills
• Team player with the ability to work independently
• Proficiency in Microsoft Office Suite