Sales Support VA

Tavor Perry; Calbayog; On-site; PHP 201,000 - 335,000; Full time

Job summary

Tavor Perry is seeking a highly organized assistant in the Philippines to manage lead follow-up and daily administrative operations. You will drive the sales pipeline, schedule client bookings, keep the CRM up to date, and handle a wide range of tasks to support business growth.

The role requires tech-savviness, reliability, and the ability to own your work with minimal supervision, while offering opportunities to contribute ideas for process improvements.

Qualifications

• Proven track record in an administrative, operations, or virtual assistant role.
• Strong organizational skills and meticulous attention to detail.
• Tech-savvy and quick to adapt to new software tools.
• Experience using CRM systems to manage contacts and follow-ups.
• Excellent written and verbal communication skills.
• Dependable, precise, and able to work independently.
• Ability to juggle priorities with minimal supervision.

Responsibilities

• Follow up with leads and keep the sales pipeline moving.
• Reply to routine client inquiries promptly and professionally.
• Steer schedules, appointments, and client bookings.
• Update and maintain the CRM with current information.
• Organize documents, files, and spreadsheets.
• Assist with staff scheduling and coordination.
• Track and report basic KPIs and performance metrics.
• Handle general administrative tasks to keep operations running.
• Suggest improvements to systems and workflows.

Skills

Administrative experience

Organizational skills

Tech-savvy

CRM usage

Written and verbal communication

Independent work

Prioritization under supervision

Tools

GoHighLevel

Mindbody

Trainerize

Zapier

Google Workspace

ChatGPT / AI tools

Instagram management

Job description

Job Summary:
We'd be delighted to bring on a highly organized and proactive assistant to take charge of our lead follow-up and daily administrative operations, and to help our business keep growing. In the position you'll follow up with leads and keep our pipeline moving, steer scheduling and client bookings, keep our CRM current, and take charge of a wide spread of administrative and operational tasks. We want someone tech-savvy and dependable who not only delivers reliably but also brings ideas and suggestions for bettering how we work. If you come alive when trusted to own your work, we'd love to hear from you.

Key Responsibilities:

• Follow up with leads and keep the sales pipeline moving
• Reply to routine client inquiries promptly and professionally
• Steer schedules, appointments, and client bookings
• Update and look after the CRM with accurate, current information
• Organize documents, files, and spreadsheets
• Pitch in on staff scheduling and coordination
• Track and report on basic KPIs and performance metrics
• Handle general administrative tasks that keep operations running
• Draw out opportunities to better systems and workflows, and share suggestions proactively

Mandatory Skills:

• Proven track record in an administrative, operations, or virtual assistant position
• Strong organizational skills and meticulous attention to detail
• Tech-savvy and quick to grasp new software tools and platforms
• Practical time using CRM systems to steer contacts and follow-ups
• Excellent written and verbal communication skills
• Dependable, precise, and able to work under your own steam
• Ability to take charge of tasks and juggle priorities with little supervision

Preferred Skills:

• Practical time with GoHighLevel (GHL) for CRM, automations, and pipelines
• Familiarity with Mindbody, Trainerize, or similar booking and membership platforms
• Practical time with Zapier or other automation tools
• Proficiency with Google Workspace
• Comfortable using ChatGPT or other AI tools to work more efficiently
• Track record steering Instagram or other social media accounts
• Grounding in a fitness, wellness, or service-based business
• A proactive, strategic mindset — someone who suggests improvements, not just execution
• Capacity to juggle several projects and priorities at once

Why Join Us:

This is a strong chance to become a key player in a growing business where your organizational skills and ideas land a real, visible impact. You'll have the trust and latitude to own your work, along with the scope to grow into greater responsibility over time. If you're after a position where initiative is prized and rewarded, this is the place for you.