Sales Operations Specialist

Hammerjack Pty Ltd; Philippines; Hybrid; PHP 360,000 - 700,000; Full time

Benefits offered by this job

Healthcare coverage from day one

Dependent healthcare options

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Company-sponsored events

Job summary

MicroSourcing in Ortigas, Pasig City is seeking a Sales Operations Specialist to provide administrative and operational support for small group proposals, carrier submissions, and sales processes. You will focus on data management, documentation, and coordination across teams to ensure accuracy, timeliness, and efficiency.

The role offers opportunities to contribute to carrier and sales operations while supporting the Small Group Training & Support Lead in more independent responsibilities.

Qualifications

• Experience providing administrative and data-management support for proposals, renewals, and client submissions.
• Familiarity with CRM and project management tools to track status and collaborate with teams.

Responsibilities

• Assist in preparing and organizing documentation for new business and renewal submissions.
• Support distribution of RFPs to carriers and help organize incoming responses.
• Maintain submission checklists and training documents for internal use.
• Update CRM and project management systems with carrier, plan, and sales contact information.
• Support benefit uploads into systems like DataSource, Sensible, or similar platforms.

Skills

Data management

Documentation

Communication

Administrative support

Organizational skills

Tools

HubSpot

DataSource

Sensible

Employee Navigator

SharePoint

Google Drive

Google Sheets

Microsoft Excel

Monday.com

DocuSign

Outlook

Gmail

Job description

Discover your 100% YOU with MicroSourcing!

Position: Sales Operations Specialist

Work setup: Hybrid | Night shift

Location: Ortigas, Pasig City

Why join MicroSourcing

You’ll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

The Sales Operations Specialist provides critical administrative and operational support for small group proposal development, carrier submissions, and sales support processes, ensuring accuracy, timeliness, and efficiency. This role focuses on managing details, maintaining organized documentation, and assisting in the execution of carrier and sales functions that drive business growth and client retention.

The Specialist serves as a dependable resource for data management, proposal preparation, and carrier communication support. By handling day-to-day tasks and process coordination, the Sales Solutions Specialist enables the Small Group Training & Support Lead to focus on team oversight, training, and higher-level submissions. This role offers an opportunity to build specialized knowledge of carrier processes, benefit plan structures, and sales operations, with potential for advancement into more independent responsibilities.

Key Responsibilities

Submission & Proposal Support

• Assist in preparing and organizing documentation for new business and renewal submissions.
• Support the management of DocuSign Workspaces for client submissions.
• Track submission statuses and follow up with carriers as directed by the Small Group Training & Support Lead.
• Assist with benefit presentation materials, spreadsheets, and proposal templates for client meetings.

Carrier & Sales Coordination

• Support distribution of RFPs to carriers and help organize incoming responses.
• Maintain up-to-date carrier contact lists and communication logs.
• Assist in compiling plan comparisons, summaries, and supporting documents for sales agents.

Process & Resource Management

• Maintain and update carrier-specific submission checklists and training documents.
• Organize underwriting guidelines, forms, and state-by-state requirements.
• Assist with maintaining internal knowledge libraries, ensuring resources are accurate and current.

Systems & Data Oversight

• Update CRM and project management systems with carrier, plan, and sales contact information.
• Ensure accuracy of benefit plan data libraries, templates, and carrier records.
• Support the benefit upload process into DataSource, Sensible, or similar systems.

Technology Skill Base

Benefits Administration Platforms

• DataSource / Sensible: Support the benefit upload process and help maintain data accuracy for small group accounts.
• Employee Navigator: Growing familiarity with implementation timelines and reconciliation support.

CRM & Case Management Systems

• HubSpot / DataSource: Ability to update carrier, plan, and sales contact data, and track submission status.

Project & Task Management Tools

• Monday.com: Comfortable tracking submissions and updating assigned tasks.

Collaboration & Communication Tools

• Microsoft Teams / Zoom: Confident in real-time collaboration, virtual meetings, and training sessions.
• Slack / Email Platforms: Proficient in managing internal communication and carrier correspondence.

Data & Reporting Tools

• Microsoft Excel / Google Sheets: Comfortable with formulas and basic data entry to support benefit comparisons and proposal templates.

Document Management & Compliance

• DocuSign: Comfortable supporting electronic signature and secure documentation workflows.
• SharePoint / Google Drive: Organized file storage, document sharing, and version control.

Digital Productivity & Workflow Tools

• Outlook / Gmail: Proficient in managing carrier and internal communications, scheduling, and follow-ups.
• PDF Editors (Adobe Acrobat, etc.): Ability to edit, annotate, and compile benefit summaries and proposal documents.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply