Sales / Executive Assistant (Excel Specialist)

Buscojobs; Cebu City; Remote; PHP 400,000 - 600,000; Full time

Job summary

A leading recruitment platform is seeking a proactive Sales/Executive Assistant to support sales operations and executives remotely. The ideal candidate will possess advanced Excel skills, excellent communication abilities, and a strong organizational mindset. Responsibilities include managing schedules, preparing reports, and handling administrative tasks. Ideal candidates should have a Bachelor's degree and at least 2 years of relevant experience.

Qualifications

• Minimum 2 years of experience in sales support, executive assistance, or administrative roles.
• High level of discretion and professionalism.

Responsibilities

• Assist executives with calendar management, email correspondence, and meeting coordination.
• Prepare and analyze sales reports using Excel.
• Maintain CRM records and update client databases.
• Support lead generation and follow-ups.
• Coordinate with internal teams for timely delivery of sales materials.
• Draft professional documents, proposals, and presentations.
• Handle administrative tasks such as travel arrangements and expense tracking.

Skills

Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables)

Excellent verbal and written communication

Strong organizational and time management abilities

Problem-solving mindset with attention to detail

Education

Bachelor’s degree in Business Administration, Marketing, or related field

Tools

Zoho CRM

Pipedrive

Salesforce

Google Workspace

Microsoft 365

ClickUp

Zoom

Job description

Job Title: Sales / Executive Assistant (Excel Specialist)

Location: Remote (Philippines preferred)

Employment Type: Full-time

Job Description

We are looking for a proactive and detail-oriented Sales/Executive Assistant to support our sales operations and executive team. This role requires advanced Excel skills, including VLOOKUP and Pivot Tables, to manage data, generate reports, and streamline workflows. The ideal candidate will be highly organized, tech-savvy, and capable of handling confidential information with discretion.

Key Responsibilities

• Assist executives with calendar management, email correspondence, and meeting coordination
• Prepare and analyze sales reports using Excel (VLOOKUP, Pivot Tables, charts)
• Maintain CRM records and update client databases
• Support lead generation, follow-ups, and pipeline tracking
• Coordinate with internal teams to ensure timely delivery of sales materials and updates
• Draft professional documents, proposals, and presentations
• Handle administrative tasks such as travel arrangements, expense tracking, and file organization

Qualifications

Education & Experience

• Bachelor’s degree in Business Administration, Marketing, or related field
• Minimum 2 years of experience in sales support, executive assistance, or administrative roles

Technical Skills

• Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, conditional formatting)
• Familiarity with CRM platforms (e.g., Zoho CRM, Pipedrive, Salesforce)
• Experience with productivity tools (Google Workspace, Microsoft 365, ClickUp, Zoom)
• Strong data entry and reporting skills

Soft Skills

• Excellent verbal and written communication
• High level of discretion and professionalism
• Strong organizational and time management abilities
• Problem-solving mindset with attention to detail

Preferred Qualifications

• Experience supporting remote teams or international executives
• Knowledge of e-commerce platforms and sales funnels
• Familiarity with automation tools (Zapier, Airtable, AppSheet)
• Ability to create dashboards and visual reports