Sales Admin Assistant

C-ZEN Machine Shop - Cainta; Rizal; On-site; PHP 100,000 - 400,000; Full time

Job summary

A machine supply company in Rizal is seeking an experienced sales administrator to handle sales orders, coordinate with customers, and support the sales team. The ideal candidate has experience in sales administration, strong organizational skills, and proficiency in Microsoft Office. This role also involves monitoring inventory and assisting with marketing activities.

Qualifications

• Proven experience in sales administration or a related role, preferably in a machine supply or industrial setting.
• Strong organizational and multitasking skills to handle various tasks efficiently.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and CRM systems.
• Excellent communication and interpersonal skills for liaising with customers and team members.
• Attention to detail and accuracy in processing sales documents and maintaining records.
• Basic knowledge of machinery or industrial products is an advantage.
• Ability to work independently and prioritize tasks in a fast-paced environment.

Responsibilities

• Process sales orders, quotes, and invoices accurately and in a timely manner.
• Coordinate with customers to address inquiries and provide product information.
• Maintain and update customer and sales records in the company’s database.
• Assist the sales team in preparing proposals, contracts, and presentations.
• Monitor inventory levels and coordinate with the warehouse team.
• Schedule and track deliveries for timely fulfillment of customer orders.
• Follow up on pending payments or overdue invoices with the finance team.
• Generate sales reports and analyze data for insights.
• Support marketing activities by coordinating promotional events.
• Assist with administrative tasks like answering calls and managing emails.

Skills

Sales administration

Organizational skills

Proficiency in Microsoft Office

Communication skills

Detail-oriented

Job description

Responsibilities

• Process sales orders, quotes, and invoices accurately and in a timely manner.
• Coordinate with customers to address inquiries, provide product information, and confirm order details.
• Maintain and update customer and sales records in the company’s database or CRM system.
• Assist the sales team in preparing proposals, contracts, and presentations.
• Monitor inventory levels and coordinate with the warehouse team to ensure product availability.
• Schedule and track deliveries, ensuring timely fulfillment of customer orders.
• Follow up on pending payments or overdue invoices in collaboration with the finance team.
• Generate sales reports and analyze data to provide insights for the sales team and management.
• Support marketing activities by coordinating promotional events or campaigns as needed.
• Assist with any other administrative tasks, such as answering calls, managing emails, or organizing files.

Qualifications

• Proven experience in sales administration or a related role, preferably in a machine supply or industrial setting.
• Strong organizational and multitasking skills to handle various tasks efficiently.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and CRM systems.
• Excellent communication and interpersonal skills for liaising with customers and team members.
• Attention to detail and accuracy in processing sales documents and maintaining records.
• Basic knowledge of machinery or industrial products is an advantage.
• Ability to work independently and prioritize tasks in a fast-paced environment.