Regulatory Affairs Coordinator (Global)

AvantStay; Mexico; On-site; MXN 420,000 - 660,000; Full time

Benefits offered by this job

100% Remote - Work from Anywhere

Job summary

AvantStay seeks a Regulatory Affairs Coordinator to manage permit applications and compliance for short-term rental properties. You will research, prepare submittals, and track renewal dates while keeping internal teams updated on regulatory changes.

The role requires 5+ years in a fast-paced operational role, ideally with a US-based company, and strong English communication. This is a 100% remote position with opportunities to collaborate across functions.

Qualifications

• Bachelor’s degree as listed in the job requirements.
• Experience with regulatory or permitting work is preferred.
• Strong written and verbal English communication skills.
• Ability to manage complex workflows and meet deadlines.

Responsibilities

• Prepare and submit permit applications for short-term rental properties.
• Maintain compliance records and renewal dates.
• Monitor local regulations and notify internal teams of changes.
• Develop relationships with municipalities and manage approvals.
• Draft and review permit applications, reports, and regulatory updates.
• Identify regulatory risks and propose mitigations.
• Conduct regulatory research and summarize findings for stakeholders.
• Suggest process improvements to speed up permitting and compliance.
• Collaborate with internal stakeholders on regulatory requirements.

Skills

Regulatory affairs

Permit applications

Compliance

English communication

Organization

Problem solving

Regulatory research

Remote collaboration

Education

Bachelor’s Degree in Finance, Economics, Public Policy, Engineering, Public Policy, or Urban Planning

Tools

Salesforce

Google Workspace

Asana

Jira

Job description

Who we are... AvantStay delivers exceptional, unique stays for group travelers. The company has built a tech-enabled millennial hospitality brand to be the new standard for group experience. We are venture funded and growing rapidly in the explosive $100+ billion dollar STR industry.

What we are looking for…

A highly-motivated and driven Regulatory Affairs Coordinator to oversee our permit application and retention processes and procedures. This person will be responsible for researching and preparing submittal documentation for required short-term rental permits as well as associated work. The ideal candidate will be highly organized with an acute attention to detail and the ability to work in a fast-paced, hyper growth environment.

What you’ll do…

• Prepare and Submit Permit Applications: Accurately prepare, review, and submit permit applications for short-term rental properties, ensuring compliance with local regulations.
• Maintain Compliance Records: Track and maintain up-to-date records of all permits, including renewal dates, conditions of approval, and compliance status.
• Monitor Regulatory Changes: Regularly review and analyze local regulations, zoning laws, and municipal codes related to short-term rentals, providing timely updates to internal teams.
• Government Relationships: Develop and maintain relationships with municipalities and manage all aspects of complying with conditions of approvals from municipalities.
• Draft and Review Documentation: Write and review clear, accurate, and professional correspondence, including permit applications, compliance reports, and regulatory updates.
• Identify Compliance Risks: Proactively identify potential compliance risks and provide recommendations for mitigating them.
• Research and Interpret Regulations: Conduct research to clarify complex regulatory requirements, providing clear summaries and guidance for internal stakeholders.
• Support Process Improvement: Suggest and implement process improvements to enhance the efficiency of permitting and compliance operations.
• Collaborate Cross-Functionally: Act as the point of contact for appropriate internal stakeholders about requirements and regulations of government entities and municipalities to assist with compliance.
• Research and Interpret Regulations: Conduct research to clarify complex regulatory requirements, providing clear summaries and guidance for internal stakeholders.

Requirements

What you’ll bring…

• 5+ years of career experience in an operational, fast paced role, ideally with a US-based company. Bonus points for having experience in compliance, regulatory operations, permitting, or legal roles or experience working directly in the real estate or short-term rental industry.
• Problem-Solving Mindset: Ability to anticipate challenges, develop solutions, and proactively address compliance risks.
• Bachelor’s Degree in Finance, Economics, Public Policy, Engineering, Public Policy, or Urban Planning.
• Exceptional written and verbal English skills, with the ability to draft clear, precise, and professional communications.
• Strong Organizational Skills: Proven ability to manage complex workflows, track multiple permit applications, and meet deadlines.
• Analytical and Detail-Oriented: Ability to review and interpret complex regulations, identify compliance requirements, and ensure accuracy in documentation.
• Proficiency with Technology: Familiarity with Salesforce, Google Workspace, and project management tools (e.g., Asana, Jira).
• Independent and Self-Motivated: Capable of managing responsibilities with minimal supervision in a remote work environment.
• Familiarity with Regulatory Research: Experience conducting legal or regulatory research and summarizing findings for non-legal audiences.

Benefits

• 100% Remote - Work from Anywhere!